January 21, 2014

Post date: Apr 23, 2014 8:37:17 PM

Members Present:

Cathy Aguilar, Janet Burton, Richard McAndrew, Gabriela Rendon, and Anne Scott,

Members Absent:

None

Guests:

Ana Bello

Chris Wright - ExED

Staff Members Present:

Angie Fisher

Dawna Halama

Tim Simmons

Board Clerk:

Carol Hill

I.                Call to Order

The meeting was called to order at 4:36 pm.

II.              Approval of the Agenda

Burton motioned to approve the agenda with moving section V. before IV. Rendon seconded.

In Favor: Aguilar, Burton, McAndrew, Rendon, and Scott

Opposed: None

Abstained: None

Absent: None

III.            Public Comment

Any person may address the Board concerning any item on the agenda and may, at the discretion of the Board, be granted five (5) minutes to make a presentation to the Board at the time a specific item is under discussion.  Prior to the opening of the meeting, this form should be completed and given to the Chairperson of the Board.  Additional time may be granted if circumstances permit.  The total time per agenda item devoted to presentations to the Board shall be determined based on the number of speakers wishing to address the board.  However, this time will not exceed one-half (1/2) hour unless additional time is granted by the Board.  All presentations shall be heard by the Board prior to the formal discussion of the agenda topic under consideration.

Bello spoke regarding item IV. g.2.

IV.           Business Oversight – Discussion/Action

a.    School Leadership Council (SLC) Update

Halama update the Board regarding School Leadership Council (SLC).

b.    Resolution to allow ExED to use the signature stamp on checks over $5000 for recurring items (e.g. insurance, Health & Welfare, STRS, PERS, utilities)

Scott motioned to approve the Resolution to allow ExED to use the signature stamp on checks over $5000 for recurring items.  Burton seconced.

In Favor: Aguilar, Burton, McAndrew, Rendon, and Scott

Opposed: None

Abstained: None

Absent: None

c.    Resolution to work directly with the El Dorado SELPA and not renew Darnall’s contract with the San Diego Special Education Consortium in the 2014-2015 school year

Aguilar motioned to approve the Resolution to work directly with the El Dorado SELPA and not contract with the San Diego Special Education Consortium in the 2014-2015 school year.  Scott seconded.

In Favor: Aguilar, Burton, McAndrew, Rendon, and Scott

Opposed: None

Abstained: None

Absent: None

d.    Adopt Special Education Organizational Structure

Burton motioned to Adopt the Special Education Organizational Structure.  Scott seconded.

In Favor: Aguilar, Burton, McAndrew, Rendon, and Scott

Opposed: None

Abstained: None

Absent: None

e.    New Position - Associate Director of Communication & Operation Job Description

Burton motioned to approve the New Position – Associate Director of Communication & Operation Job Description.  Scott seconded.

In Favor: Aguilar, Burton, McAndrew, Rendon, and Scott

Opposed: None

Abstained: None

Absent: None

f.      Associate Director hiring process

Burton motioned to approve the Associate Director hiring process.  Scott seconded.

In Favor: Aguilar, Burton, McAndrew, Rendon, and Scott

Opposed: None

Abstained: None

Absent: None

g.    Support Staff Job Descriptions and Pay Scales

1)    Bilingual School Secretary I

Burton motioned to approve on Bilingual School Secretary I job description, placement on step and back pay.  Rendon seconded.

In Favor: Aguilar, Burton, McAndrew, Rendon, and Scott

Opposed: None

Abstained: None

Absent: None

2)    Health Technician/Attendance Assistant

Burton motioned to approve on Health Technician/Attendance Assistant job description, placement on step and back pay.  Aguilar seconded.

In Favor: Aguilar, Burton, McAndrew, Rendon, and Scott

Opposed: None

Abstained: None

Absent: None

3)    Executive Assistant Confidential

Burton motioned to approve the Executive Assistant Confidential job description.   Scott seconded.

In Favor: Aguilar, Burton, McAndrew, Rendon, and Scott

Opposed: None

Abstained: None

Absent: None

h.    Timeline and hiring process for new Associate Director

Burton motioned to approve the Timeline and hiring process for the new Associate Director.  Scott seconded.

In Favor: Aguilar, Bello, McAndrew, Rendon, and Scott

Opposed: None

Abstained: None

Absent: None

i.      Leadership Team Salary Schedule

Scott motioned to approve the Leadership Team Salary Schedule.  Burton seconded.

In Favor: Aguilar, Burton, McAndrew, Rendon, and Scott

Opposed: None

Abstained: None

Absent: None

j.      Leadership Team Plan January 2013 - July 2014 – Revised

Burton motioned to approve the Leadership Team Plan Januaray 2013 – July 2014 Revised.  Rendon seconded.

In Favor: Aguilar, Burton, McAndrew, Rendon, and Scott

Opposed: None

Abstained: None

Absent: None

k.    2013-14 Budget Update

Chris Wright from ExEd updated the Board on the 2013-14 Budget items.

1)    Darnall December 13 Financial Dashboard

2)    Financial Analysis Darnall December 13

3)    Darnall December 13 Monthly Financial Report

l.      Charter Renewal - Element 5: Employee Qualifications – Draft

Board will review the Charter Renewal – Element 5 Employee Qualifications – Draft and share electronically.

m.  Budget Revisions for revised budget

Simmons will work with ExED regarding Budget Revisions prior to the Interim.  Interim Budget will be approved at the February 25 meeting.

V.             Academic Oversight/Leadership Team Information – Discussion/Action

a.    Leadership Team Update

Halama, Fisher, and Simmons gave the Board a Leadership Team Update.

b.    Smarter Balanced Update

Fisher and Simmons updated the Board on Smarter Balance.

VI.           Approval of Board Meeting Minutes

a.    January 14, 2014 Special Board Meeting Minutes – Draft

Aguilar motioned to approve the January 14, 2014 Special Board Meeting Minutes – Draft with noted changes.  Scott seconded.

In Favor: Aguilar, Burton, McAndrew, Rendon, and Scott

Opposed: None

Abstained: None

Absent: None

VII.          Roundtable – Reports by Board Members on their activities and requests for future agenda items.

VIII.        Summary of Actions from Meeting

Ø  Update the Associate Director Flow Chart and hiring process and bring back in February

Time Line for Hiring New Associate Director

Ø  Post – February 10th

Ø  Close – February 24

Ø  Pre-Screen Meeting – March 4th @ 4:45pm

Ø  Site Visit and Panel Interviews – March 5th – 24th

Ø  Panel Debrief – March 25th

Ø  *Special Board Meeting to Interview Candidates – April 15th  @4:30pm

Ø  Regular Meeting – April 22nd

·       If no candidates to interview, repost over Spring Break

I.               Adjournment

Aguilar motioned to adjourn at 9:24pm.  Scott seconded.

In Favor: Aguilar, Burton, McAndrew, Rendon, and Scott

Opposed: None

Abstained: None

Absent: None