2023.7.0

6/30/2023

 NRS Table Updates

Table 4 

Table 4 has been updated to allow the user to display ABE subtotal rows for ABE Levels 1 - 4 and ABE Levels 5 - 6.  Note that this change only affects Table 4. 

1. Click the Searches link at the student grid. 

2. Expand the NRS category. 

3. Select Table 4 and then the reporting system.

4. At the top of the NRS Table 4 window, check the box "Show ABE Subtotals" if you wish to display subtotal rows for ABE Levels 1-4 and ABE Levels 5-6. 

5. Uncheck the box to remove the subtotal rows. 

Table 5 

Table 5 has been updated per guidance from OCTAE.  Note that this change also affects Tables 5, 5A, 8, 9, 10, 11.

OCTAE Guidance 

For the two attain SSD outcomes included on Table 5 and several other NRS Tables, if a student did not attain the SSD, they should only be included in either the row for “Attained a Secondary School Diploma/Recognized Equivalent and Enrolled in Postsecondary Education or Training within one year of exit” or “Attained a Secondary School Diploma/Recognized Equivalent and Employed within one year of exit,” not both rows. 

LACES solution:

1. Students who meet the requirements to be included in the outcome for either of the Table 5 "Attain SSD" rows whose PoP summary record indicates "No" in the column Attained SSD (Outcome Measure) will be included in the denominator for each row but visually split between the rows in column B. The students should only be in one of the two outcomes. If there are an odd number of students, include the extra student in the “Attained a Secondary School Diploma/Recognized Equivalent and Employed within one year of exit” row. 

2. The drill down on the number in column B will take you to the complete list of students who are in the denominator. 

For example:

• Table 5 shows the following: (Note that this is an example and not representative of your Table 5.) 

• The same students are in the denominator for each row.   When the user drills down on either row, the number of students in the grid is 22. 

• Of the 22 students, 7 have attained the SSD outcome measure in the PoP with the correct exit date, but have not met the outcomes for enrolling in postsecondary or employed within one year of exit.

• A calculation helps show how the 22 students are split on the rows. 

Subtract the 7 students who attained the SSD from the 22 students in the denominator. 

22 - 7 = 15

Now divide 15 by 2.  

15 / 2 = 7.5

Since the split is not even, the "odd" number student is included on the employed within one year of exit row. 

Add the number of students who attained the SSD to the divided number (the "odd" student will be added to the employed within one  year of exit row)

7 + 7 = 14 (displays on the enroll in postsecondary row)

7 + 8 (7.5 rounded to 8 so the "odd" student is included) = 15 (displays on the employed within one year of exit row)

• Now, one of the students who already attained the SSD has enrolled in postsecondary in the correct time frame. 

• Table 5 now shows the following: 

Note that the percentage of participants achieving the outcome is calculated by 1 / 14 = 7.14%

Merged Students

An update was made so that merged students records will only have a single current FY summary record. 

Last update: 6/30/2023