2020.3.0

3/27/2020

Fixes/Updates

Student

1.The Current Fiscal Year Filter has been updated to omit students whose intake date is in a prior fiscal year and their only activity is an integrated assessment or an HSE assessment with date assessed in the current fiscal year.

The intent of the Current Fiscal Year filter is to display students who are either receiving services and are NRS fundable, or who have an intent to receive services but are not NRS fundable; those students are eligible to count on Table 2a.

There may be students in your agency who do not meet the requirements to be NRS fundable OR to count on Table 2a, but meet the requirements to be a current fiscal year student. This includes students who have earned 12 or more instruction hours in the current fiscal year but have not been assessed.

Assessments

1. Based on client requests, the 'Date Completed for All' field on the assessment card is now blank. Previously, this field defaulted to today's date. The removal of this date slightly changes your assessment data entry workflows.

A date must be entered on the assessment card in order for a level to populate. You must either:

  • Enter a date in the Date Completed for All field prior to entering a scaled score

OR

  • Leave the Date Completed for All field blank, but enter a date on the subtest row. You may enter the date on the subtest row either before or after entering the scaled score.

If you enter the scaled scores first, THEN enter the Date Completed for All field, the levels will NOT populate even if you check the box at this field. When this workflow is used, you will have to cancel and start over.

2. The following subtest rows are not applicable to TABE 11 and TABE 12, and have been removed from the assessment card.

  • Mathematics Computation
  • Applied Mathematics
  • Spelling

3. The following TASC forms expired on 6/30/2015 and have been hidden.

  • TASC English Form A
  • TASC English Form B
  • TASC English Form C
  • TASC Spanish Form A
  • TASC Spanish Form B
  • TASC Spanish Form C

4. 'Adjust NRS Goal Survey Data' and 'Adjust NRS Cohort Survey Data' are no longer applicable and have been removed from the Student More dropdown menu.

Searches

1. Two new rows have been added to the Assessment Diagnostic Search:

Students without a pretest

  • This row returns students who do not have a level defining assessment in the selected fiscal year.

Students posttested in at least one subject area in any PoP

  • This row returns students who have a posttest in any PoP during the selected fiscal year.
    • NOTE that the query for this row is not looking for level gains, but whether or not a posttest was taken; the posttest level may be the same or lower.

Dashboards

1. The student alert rows 'Students eligible for post testing' and 'Students eligible for posttesting with no MSG in current PoP' have been updated to include students who are eligible for post test on any subject area - not just placement subject area.

2. The student alert rows containing 'Attained a SSD/Recognized Eq.' have been updated to omit students already had a secondary school diploma when they entered the program. These students are not eligible to count on Table 5.

Staff

1. The most recent classification by date in the staff record was not displaying in the staff header. That has been corrected. Classification, Employment Status, and Full-Time display in the staff header from the most recent classification record.

2. The read only fields Classification, Employment Status, and Full-Time have been removed from the Staff Data tab->Key Info panel. These fields display in the staff header and at the Classification panel, and having these fields at Staff Key Info was redundant.

3. Based on client requests, the field 'Staff Unique ID' has been added to the staff intake form and the Staff Data tab->Key Info panel.

All System Tasks

Previously, users could only see their imports at the All System Tasks area. That has been changed so that users in local agencies with full access and SEA users with read only access now see all imports at the All System Tasks area imported in their agency, regardless of who did the import.

Account, Last Name and First Name can be added to a new view at All System Tasks to see which user did an import.

Last update 3/27/2020