2020.4.0

4/24/2020

Fixes/Updates

Student

1. The field 'Enrolled in other GED program' has been updated to display the field name 'Enrolled in other HSE program.' This field is located on the student Education tab, Education panel.

2. The following fields have been added to the list of fields at the student view manager.

  • Achieved MSG PoP1
  • Achieved MSG PoP2
  • Achieved MSG PoP3
  • Achieved MSG PoP4

These fields can be added to a custom view to show the students who achieved an MSG in any of their current FY PoPs. An MSG can be achieved by enrolling in post secondary, making an EFL gain, or by attaining an SSD.

When added to the view:

    • Yes will display in the field if an MSG was achieved in a current FY PoP.
    • No will display in the field if an MSG was NOT achieved in a current FY PoP.
    • The field will be blank if the student does not have a current FY PoP, or only has PoPs in a previous FY.

3. The DRC integration has been updated so it honors all states' customized assessment rules. TABE tests will not be imported if they violate customized assessment rules. (NOTE: This only applies to states who are integrated with DRC. Contact your agency or state director if you are unsure.)

4. Waitlist Contact History and All Waitlist Contacts

A panel has been added in the student record > History tab > Waitlist Contact History panel. This panel allows the user to track their contact with a student. While this panel was added to track contact with a student who is waiting for services, contact with any student may be added at this panel.

In the Waitlist Contact History, you may add the following information:

  • Contact Date - Required
  • Contact Time
  • Contacted By
  • Contact Method – Drop down field. Default options are Phone, Email, Text, In Person. Options can be added, hidden, or edited in the Choice Lists area > Waitlist Contact Method.
  • Phone Number Used
  • Contact Outcome – Required. Drop down field. Options can be added, hidden, or edited in the Choice Lists area > Waitlist Contact Outcome
  • Contact Notes – Text field to enter any additional details you need.

The All Waitlist Contacts area is accessed by clicking ‘More’ in the green bar at the top of the LACES screen. All information entered in the Waitlist Contact History panel displays in the grid in this area.

5. 'Instruction at 9th Grade Level or Above' has been added to the student search criteria builder at the Class Enrollments category. To search for students who have a class enrollment at the 9th grade level or above, click Add Search at the student area, and then expand the Class Enrollments category. Select 'Instruction at 9th Grade Level or Above.' To find enrollments where this is true, check the box before clicking Apply.

Keep in mind that the search above will return all students who ever had an enrollment with Instruction at 9th Grade Level or Above, so you may want to add another criteria for Term or other limiting factor if you only need students who had an enrollment at 9th Grade Level or Above in a specific time period. For example, since the 19/20 Table 5 includes students who exited 1/1/2018 to 12/31/2018, you may want to find all of the students who had an enrollment at 9th Grade Level or Above during 17/18 up through 12/31/2018 of the 18/19 fiscal year. To do this, you would use the following search:

'Instruction at 9th Grade Level or Above' has also been added to the student Enrollments searches at the student area. This allows you to find students who are or were enrolled in classes where this is selected in the class record. At the student grid, select the Searches link and expand the Enrollment category. Select the search you want to use. You may filter for Yes or No on the search window for specific classes.

Last update 4/24/2020