Updated Effective Meeting Practices Asynchronous Module

Welcome to the Effective Meeting Practices module. In this session, you’ll discover practical strategies to maximize the impact of your team’s collaboration, with a focus on boosting student outcomes. By working together and applying these proven approaches, you’ll be empowered to make your meetings more productive, purposeful, and rewarding for everyone involved.

You’ll know you’ve succeeded when you can clearly explain why each meeting practice is important and how it supports educators in enhancing student outcomes.

Note: We recommend completing this module with your full collaborative teacher team

Module Overview

Building Background
Effective Meeting Practices in Action
Agenda Analysis
Reflect and Commit
Resources

Building Background

In this video, we’ll show how intentional collaboration among educators can create powerful, positive changes for both students and teachers. Using concepts from Perceptual Control Theory, we’ll emphasize the value of aligning our shared values, guiding principles, and meeting practices to make every session more effective. You’ll learn straightforward strategies to ensure your team meetings are purposeful, informed by data, focused on action, and reflective. Let’s begin and discover how to make teamwork genuinely impactful!

Effective Meeting Practices Knowledge Check

Directions: Read each prompt carefully. Match it to one of the four effective meeting practices:

Intentional
Data‑Driven
Action‑Oriented
Reflective.

Effective Meeting Practices in Action

In this section, you will identify what the four effective meeting practices look like in practice and reflect on their impact.

Directions: Step 1: Preview Look Fors and Define Your Focus (5 min): Spend a few minutes reading over the Look Fors for each effective meeting practice in the Observation and Reflection Form below. Then, determine which practice you’ll focus on for this observation - it’s very difficult to watch for everything at once! You can always go back and repeat this activity with additional practices. Decide which meeting you will observe.

Step 2: Watch & Note (20 min): Watch your chosen sample meeting clip. As you watch, do your best to note evidence of the effective meeting practices you chose.

Step 3: Reflect (5 min): Consider the video you just saw. You may choose to use the reflection questions located at the end of the form:

Herriman STT.mp4

High school STT Meeting

STT Edited (New).mp4

Middle School STT Meeting

Mountain Shadows ILT.mp4

Elementary School STT Meeting

Agenda Analysis

In this section, you will ensure that your team's meeting agendas are set up to support your team in employing effective meeting practices.

A2A Asynch Effective Meeting Practices Agenda Analysis

Reflect and Commit

In this activity, you’ll take a moment to reflect on how effectively your team currently uses intentional, data‑driven, action‑oriented, and reflective meeting practices. After identifying where your team is strongest and where growth is needed, you’ll commit to one concrete action that will strengthen your team’s meetings moving forward.

Resources

Copy of Professional Learning Community Toolkit: Effective Meeting Practices Agenda Analysis

This document provides a quick, 15‑minute protocol that helps teams audit their meeting agendas to ensure they align with the four effective meeting practices, intentional, data‑driven, action‑oriented, and reflective, so meetings are structured for clarity, focus, and meaningful collaboration.

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