Additional duty contracts should be well documented for accounting purposes. Contract agreements should be documented and signed before work begins, and payment vouchers signed after work begins and submitted to payroll for payment. It is the employee and supervisor's responsibility to ensure the appropriate documentation is in place for all additional duty assignments. The employee and supervisor 1) prints out the "additional duty contract template" and completes the paperwork as instructed. The employee and supervisor ensure the paperwork is safeguarded until time of payment when the paperwork is submitted to the payroll office for payment.