Use of public funds and following government purchasing laws, rules, and procedures require increased communication and planning. In order to adequately support students, families/homes, and programs, those involved with government purchasing have a responsibility to everyone who participates in the process. The purchasing process is not meant for one person to shoulder all responsibilities. The number of people who participate in the purchasing process can be significant. This is to ensure a reasonable effort is made to assess the purchasing options and needs, ensure compliance to safeguard public funds and those involved in the decision-making process, and to allow an adequate level of information to be contributed to the purchasing effort.
Teamwork and planning ahead is the rule of thumb. Those who start early and involve the necessary individuals in the process will experience less stress and more comfort in the process. It is important to note that government purchasing procedures always take into account public transparency, communication, compliance, and fiduciary responsibilities for use of public funds.