Approved Minutes for Board Meeting Held on 10/15/13

Board of Education

Beaver County School District

Approved: November 14, 2013

Meeting Date: October 15, 2013

Last Revised: October 16, 2013

The following are minutes taken from the Regular Board Meeting of the Beaver County School District Board of Education held on October 15, 2013. This meeting was conducted at the Minersville School located at 450 South 200 West, Minersville, Utah, 84752.

Board Member Attendance

    • Board President—Nicholas Dotson (Precinct 2): Present

    • Board Vice President—Carolyn White (Precinct 1): Excused

    • Board Member—Richard Limb (Precinct 4): Present

    • Board Member—Lisa Carter (Precinct 5): Present

    • Board Member—Kristina Brown (Precinct 3): Present

School District Personnel Attendance

    • Superintendent Terry

    • Todd Burke, Business Administrator

    • Tracy Davis, Programs Director

Other Patrons Who Attended

    • Raquel Marshall, Minersville Parent Organization

    • Penny Yardley, District Migrant Education & BHS Community Council

Work Session Meeting (11:00 am)

Board President Dotson opened the meeting, and the meeting was convened at 11:00 am.

President Dotson was the conducting authority of the meeting.

Review of the USBA Master Boards Award (MBA) program criteria:

          • Dr. Terry introduced the MBA program to the board and the USBA website.

          • Mr. Burke reviewed the MBA school finance training.

          • Dr. Terry reviewed the Open Meeting Law training.

          • Mr. Evan Vickers from the State Legislature visited with the Board:

            • Dr. Terry reviewed the concern regarding the increased reporting and paperwork requirements from the state.

            • The changes with the procurement code in relation to schools were discussed.

            • Mr. Vickers inquired about the school grading program in the state.

            • The changes with the state NESS funding structure was discussed and the positive impact it has had upon both high schools.

Review of School Resource Officer Program--Officer Tyler Schena: Officer Schena reviewed with the board his assignments in the elementary and secondary schools. His assignments include law enforcement, education programs for students, and community involvement programs.

Minersville School Review--Principal Jody Heaps: Mrs. Heaps introduced several students to the board who have achieved significant growth gains in their progress. The presentation covered several achievements, notable programs, and changes happening in the school--including the new music program being funded by the Beverly Taylor Sorenson music grant and the fifth grade band. Mrs. Heaps reviewed the school's goals and academic trends for Minersville School.

Regular Board Meeting - Preliminary (2:00 pm)

Board President Dotson opened the meeting, and the meeting was convened at 2:00 pm.

President Dotson was the conducting authority of the meeting.

    • Welcome by President Nick Dotson

    • Pledge of Allegiance lead by Board Member Brown

    • Student & Staff Recognitions:

      • Beaver High School Student Recognitions:

  • JessiKate Riley - Miss Utah Outstanding Teen

  • DooHee Kwon - 2A Academic All-State Boys Golf

  • FFA Judging, September 24th: 1st Place Agronomy, 2nd Place in Horse, 2nd Place in Range

    • Horse Team, 2nd Place at SUU: Melishia Bess, Sieria Cartwright, Braxy Reiff, Carter Yardley

    • Range Team, 2nd Place: Brielle Wood, Kyle Evans, Chance Brown, Jacob Webb

    • Agronomy, 1st Place: Cody Parkinson, Travis Gillman, Braxton Wilson, Tyson Blackner

    • Public Input

      • Raquel Marshall, Minersville Parent Organization: Mrs. Marshall inquired about the timeline regarding the playground installation. Mr. Burke explained that bids have been obtained for excavation work and materials, and the district is currently waiting for a timeline from the contractor selected for the excavation work. The excavation work is expected to begin in the next 2-3 weeks.

Regular Board Meeting - Consent Items (2:15 pm)

    • Consent Item: Approval of Open and Closed Meeting Minutes from Prior Board Meeting Held on 9/11/13

Motion to Approve Made By: Richard Limb

Motion Seconded By: Lisa Carter

Board Vote: Unanimous

    • Consent Item: Approval of Warrants, Budgets, and Financial Reports and Monthly Board Budget Reports

Motion to Approve Made By: Kristina Brown

Motion Seconded By: Richard Limb

Board Vote: Unanimous

    • Consent Item: Board Travel Reimbursement - Richard Limb (Pre-Delegate Assembly)

Motion to Approve Made By: Lisa Carter

Motion Seconded By: Kristina Brown

Board Vote: Unanimous

    • Consent Item: Travel - School Activities & Personnel

    • BHS Wrestling to Las Vegas

  • BHS 150+ Mile Request: Forensics Regular Competitions & California Trip

  • BHS 150+ Mile Request: Cheer Competitions - Salem HS, Juan Diego HS

  • District-Wide Scheduled Bus Trips

Motion to Approve Made By: Richard Limb

Motion Seconded By: Lisa Carter

Board Vote: Unanimous

    • Consent Item: FY14 School Exemption Authorizations

Motion to Approve Made By: Lisa Carter

Motion Seconded By: Richard Limb

Board Vote: Unanimous

Regular Board Meeting - Information Items (2:25 pm)

    • Information Item: High School Winter Sports Schedules

    • MHS Wrestling

    • MHS Boys Basketball

    • MHS Girls Basketball

    • BHS Wrestling

    • BHS Forensics

    • BHS Girls Basketball

    • BHS Boys Basketball

    • Information Item: November 20th: Education Support Professionals Day

    • Governor Herbert's November 20th Declaration

    • Information Item: Appreciation to the Board of Education from Frontiers for Families

    • Information Item: School Principal Week, October 21-25

    • Information Item: BoardDocs Presentation (3:00 pm)

    • Information Item: Support Staff Evaluation Policy

Regular Board Meeting - Action Items (3:45 pm)

    • Action Item: Purchasing

    • Board Docs software to organize and communicate board meeting agendas and packets

Motion to Approve Made By: Kristina Brown

Motion Seconded By: Richard Limb

Board Vote: Unanimous

    • Action Item: Policies

    • Updates to District Policy Manual from 2013 Legislative Session

        • BEA: Board Meetings, Notice Requirements, 3rd Reading

        • BEB: Board Meetings, Recording and Minutes, 3rd Reading

        • CEB: Emergency Response Plan, 3rdd Reading

        • CJ: Transportation, 3rd Reading

        • DBB: Contracts--Classified Employees, 3rd Reading

        • DEB: Retirement, 3rd Reading

        • ECC: Curriculum--Reading Achievement for K-3, 3rd Reading

        • FDACD: Medical Recommendations by School Personnel to Parents, 3rd Reading

        • FEA: Education & Family Privacy, 3rd Reading

        • FGAD: Bullying, Cyberbullying, Harassment, Hazing, 3rd Reading

        • FHA: Safe Schools, 3rd Reading

        • FI: Student Fees, Fines, and Charges, 3rd Reading

        • GCA: Conduct on School Premises, 3rd Reading

        • GE: School Community Councils, 3rd Reading

Motion to Approve Made By: Lisa Carter

Motion Seconded By: Kristina Brown

Board Vote: Unanimous

    • Action Item: Personnel

    • Beaver HS Special Education Paraprofessional - Tracy Hoyt

  • Milford ES Migrant and Special Education Paraprofessionals - Lori Schow & Kari Martin

  • Minersville Migrant and Math Paraprofessionals - Nella Burnette & Courtney Marshall

Motion to Approve Made By: Richard Limb

Motion Seconded By: Kristina Brown

Board Vote: Unanimous

    • Action Item: Utah Consolidated Application Plan for FY14

Motion to Approve Made By: Kristina Brown

Motion Seconded By: Lisa Carter

Board Vote: Unanimous

Regular Board Meeting - Discussion Items (4:00 pm)

    • Superintendent Report

    • Review of issues on the docket for the upcoming Legislative season.

    • Review of effort being made to improve concurrent enrollment opportunities for rural districts through proposed legislation

    • Review of discussions with employee associations

    • Review of holiday gift to employees

    • Proposed a trip to Wasatch School District to observe their technology plan structure as part of the February board retreat

    • Proposed the annual board retreat be scheduled for February

    • November 15th, MHS shootout drill

    • December 11th, Legislative meeting at Washington School District

    • Business Administrator Report

    • Upcoming audit committee in November, integrate with the November audit meeting

    • Audit - Update

    • New policy format - example on website

    • Review of classroom cooling and high school air flow requirements for science labs

    • Programs Director Report

    • Reviewed the staffing for the adult education program with the prison

    • Reviewed the CTE cost structure for the program

    • Reviewed the status of the 1:1 device plan for schools

Regular Board Meeting - Adjournment (5:25 pm)

President Dotson adjourned and dismissed the meeting at 5:25 pm.

Next Scheduled Board Meeting: Board meeting has been scheduled for November 14, 2013 at the District Office located at 291 North Main, Beaver, Utah, 84713.

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Nicholas Dotson, Board of Education President

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Todd S. Burke, Business Administrator