Board of Education
Beaver County School District
Approved: November 14, 2013
Meeting Date: October 15, 2013
Last Revised: October 16, 2013
The following are minutes taken from the Regular Board Meeting of the Beaver County School District Board of Education held on October 15, 2013. This meeting was conducted at the Minersville School located at 450 South 200 West, Minersville, Utah, 84752.
Board Member Attendance
Board President—Nicholas Dotson (Precinct 2): Present
Board Vice President—Carolyn White (Precinct 1): Excused
Board Member—Richard Limb (Precinct 4): Present
Board Member—Lisa Carter (Precinct 5): Present
Board Member—Kristina Brown (Precinct 3): Present
School District Personnel Attendance
Superintendent Terry
Todd Burke, Business Administrator
Tracy Davis, Programs Director
Other Patrons Who Attended
Raquel Marshall, Minersville Parent Organization
Penny Yardley, District Migrant Education & BHS Community Council
Work Session Meeting (11:00 am)
Board President Dotson opened the meeting, and the meeting was convened at 11:00 am.
President Dotson was the conducting authority of the meeting.
Review of the USBA Master Boards Award (MBA) program criteria:
Dr. Terry introduced the MBA program to the board and the USBA website.
Mr. Burke reviewed the MBA school finance training.
Dr. Terry reviewed the Open Meeting Law training.
Mr. Evan Vickers from the State Legislature visited with the Board:
Dr. Terry reviewed the concern regarding the increased reporting and paperwork requirements from the state.
The changes with the procurement code in relation to schools were discussed.
Mr. Vickers inquired about the school grading program in the state.
The changes with the state NESS funding structure was discussed and the positive impact it has had upon both high schools.
Review of School Resource Officer Program--Officer Tyler Schena: Officer Schena reviewed with the board his assignments in the elementary and secondary schools. His assignments include law enforcement, education programs for students, and community involvement programs.
Minersville School Review--Principal Jody Heaps: Mrs. Heaps introduced several students to the board who have achieved significant growth gains in their progress. The presentation covered several achievements, notable programs, and changes happening in the school--including the new music program being funded by the Beverly Taylor Sorenson music grant and the fifth grade band. Mrs. Heaps reviewed the school's goals and academic trends for Minersville School.
Regular Board Meeting - Preliminary (2:00 pm)
Board President Dotson opened the meeting, and the meeting was convened at 2:00 pm.
President Dotson was the conducting authority of the meeting.
Welcome by President Nick Dotson
Pledge of Allegiance lead by Board Member Brown
Student & Staff Recognitions:
Beaver High School Student Recognitions:
JessiKate Riley - Miss Utah Outstanding Teen
DooHee Kwon - 2A Academic All-State Boys Golf
FFA Judging, September 24th: 1st Place Agronomy, 2nd Place in Horse, 2nd Place in Range
Horse Team, 2nd Place at SUU: Melishia Bess, Sieria Cartwright, Braxy Reiff, Carter Yardley
Range Team, 2nd Place: Brielle Wood, Kyle Evans, Chance Brown, Jacob Webb
Agronomy, 1st Place: Cody Parkinson, Travis Gillman, Braxton Wilson, Tyson Blackner
Public Input
Raquel Marshall, Minersville Parent Organization: Mrs. Marshall inquired about the timeline regarding the playground installation. Mr. Burke explained that bids have been obtained for excavation work and materials, and the district is currently waiting for a timeline from the contractor selected for the excavation work. The excavation work is expected to begin in the next 2-3 weeks.
Regular Board Meeting - Consent Items (2:15 pm)
Consent Item: Approval of Open and Closed Meeting Minutes from Prior Board Meeting Held on 9/11/13
Motion to Approve Made By: Richard Limb
Motion Seconded By: Lisa Carter
Board Vote: Unanimous
Consent Item: Approval of Warrants, Budgets, and Financial Reports and Monthly Board Budget Reports
Motion to Approve Made By: Kristina Brown
Motion Seconded By: Richard Limb
Board Vote: Unanimous
Consent Item: Board Travel Reimbursement - Richard Limb (Pre-Delegate Assembly)
Motion to Approve Made By: Lisa Carter
Motion Seconded By: Kristina Brown
Board Vote: Unanimous
Consent Item: Travel - School Activities & Personnel
BHS Wrestling to Las Vegas
BHS 150+ Mile Request: Forensics Regular Competitions & California Trip
BHS 150+ Mile Request: Cheer Competitions - Salem HS, Juan Diego HS
District-Wide Scheduled Bus Trips
Motion to Approve Made By: Richard Limb
Motion Seconded By: Lisa Carter
Board Vote: Unanimous
Consent Item: FY14 School Exemption Authorizations
Motion to Approve Made By: Lisa Carter
Motion Seconded By: Richard Limb
Board Vote: Unanimous
Regular Board Meeting - Information Items (2:25 pm)
Information Item: High School Winter Sports Schedules
MHS Wrestling
MHS Boys Basketball
MHS Girls Basketball
BHS Wrestling
BHS Forensics
BHS Girls Basketball
BHS Boys Basketball
Information Item: November 20th: Education Support Professionals Day
Governor Herbert's November 20th Declaration
Information Item: Appreciation to the Board of Education from Frontiers for Families
Information Item: School Principal Week, October 21-25
Information Item: BoardDocs Presentation (3:00 pm)
Information Item: Support Staff Evaluation Policy
Regular Board Meeting - Action Items (3:45 pm)
Action Item: Purchasing
Board Docs software to organize and communicate board meeting agendas and packets
Motion to Approve Made By: Kristina Brown
Motion Seconded By: Richard Limb
Board Vote: Unanimous
Action Item: Policies
Updates to District Policy Manual from 2013 Legislative Session
BEA: Board Meetings, Notice Requirements, 3rd Reading
BEB: Board Meetings, Recording and Minutes, 3rd Reading
CEB: Emergency Response Plan, 3rdd Reading
CJ: Transportation, 3rd Reading
DBB: Contracts--Classified Employees, 3rd Reading
DEB: Retirement, 3rd Reading
ECC: Curriculum--Reading Achievement for K-3, 3rd Reading
FDACD: Medical Recommendations by School Personnel to Parents, 3rd Reading
FEA: Education & Family Privacy, 3rd Reading
FGAD: Bullying, Cyberbullying, Harassment, Hazing, 3rd Reading
FHA: Safe Schools, 3rd Reading
FI: Student Fees, Fines, and Charges, 3rd Reading
GCA: Conduct on School Premises, 3rd Reading
GE: School Community Councils, 3rd Reading
Motion to Approve Made By: Lisa Carter
Motion Seconded By: Kristina Brown
Board Vote: Unanimous
Action Item: Personnel
Beaver HS Special Education Paraprofessional - Tracy Hoyt
Milford ES Migrant and Special Education Paraprofessionals - Lori Schow & Kari Martin
Minersville Migrant and Math Paraprofessionals - Nella Burnette & Courtney Marshall
Motion to Approve Made By: Richard Limb
Motion Seconded By: Kristina Brown
Board Vote: Unanimous
Action Item: Utah Consolidated Application Plan for FY14
Motion to Approve Made By: Kristina Brown
Motion Seconded By: Lisa Carter
Board Vote: Unanimous
Regular Board Meeting - Discussion Items (4:00 pm)
Superintendent Report
Review of issues on the docket for the upcoming Legislative season.
Review of effort being made to improve concurrent enrollment opportunities for rural districts through proposed legislation
Review of discussions with employee associations
Review of holiday gift to employees
Proposed a trip to Wasatch School District to observe their technology plan structure as part of the February board retreat
Proposed the annual board retreat be scheduled for February
November 15th, MHS shootout drill
December 11th, Legislative meeting at Washington School District
Business Administrator Report
Upcoming audit committee in November, integrate with the November audit meeting
Audit - Update
New policy format - example on website
Review of classroom cooling and high school air flow requirements for science labs
Programs Director Report
Reviewed the staffing for the adult education program with the prison
Reviewed the CTE cost structure for the program
Reviewed the status of the 1:1 device plan for schools
Regular Board Meeting - Adjournment (5:25 pm)
President Dotson adjourned and dismissed the meeting at 5:25 pm.
Next Scheduled Board Meeting: Board meeting has been scheduled for November 14, 2013 at the District Office located at 291 North Main, Beaver, Utah, 84713.
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Nicholas Dotson, Board of Education President
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Todd S. Burke, Business Administrator