THE POLICY
It is the policy of the Beaver County School District Board of Education to comply with all applicable state and federal procurement laws, rules, and regulations. The board delegates to the Business Administrator authority to carry out the procurement functions of the school district and to ensure such functions are in accordance with established policies and procedures. The Business Administrator may delegate to, or withdraw delegated purchasing authority, from other employees, including directors, school principals, and purchasing agents.
Purchases generally require either a purchase authorization/order and/or a contract. Regardless of the form being used to process a purchase with a vendor/contractor, each purchase is subject to the following authorization requirements. The required authorizations shall be documented in the district's records and shall be validated by the appropriate number and source of signatures:
Authority to represent the district and sign contracts with third-part vendors/contractors is delegated by the Board as follows.
$0 - $2,999: Schools and programs are authorized to sign contracts with a contract period not to exceed one year and/or not more than a total contract amount of $2,999. The contract must be reviewed and signed by at least two of the following: 1) the supervising administrator, 2) the Superintendent, 3) the Business Administrator, or 4) the Board President.
$3,000 - $49,999: Contracts between $3,000 - $49,999, or contracts for a period greater than one year and no more than five years must be reviewed and signed by at least two of the following: 1) Board President, 2) Superintendent, or 3) Business Administrator.
$50,000 - $99,999: Contracts between $50,000 - $99,999 must be for a period not to exceed five years and approved by the Board of Education. These contracts must be reviewed and signed by the Board President and at least one of the following: 1) Superintendent, and/or 2) Business Administrator.
$100,00+: Contracts of $100,000 or more must be for a period not to exceed five years, reviewed by an attorney with authority to represent the District, and approved by the Board of Education. These contracts must be reviewed and signed by the Board President and at least one of the following: 1) Superintendent, and/or 2) Business Administrator.
REFERENCES