The district's internal control system is designed to meet several objectives--1) strengthen the operating and control environment, 2) minimize risk to everyone in the system, 3) strengthen communication and teamwork, and 4) safeguard public assets. The following describes the roles and responsibilities within the district internal control system.
Superintendent:
Serves as the chief budget officer (by law) and oversees all programs and budgets in the district
Serves in the authorization role--approves staffing, costs, and district budget
May not process payments, payroll, accounts payable checks, cash receipts, journal entries, and any other transactions in the accounting system.
Business Administrator:
Accounts for all transactions, financial reports, and assists the Superintendent in budget oversight and development
Completes bank reconciliations, monitors budgets, and oversees all internal controls in the district
Ensures Generally Accepted Accounting Principles are followed
May not process payments, payroll, accounts payable checks, cash receipts and deposits, journal entries, and any other transactions in the accounting system
Oversees electronic funds transfers and journal entries
Administrators:
Serves primarily in leadership, authorization, and oversight functions--overseeing all transactions and activities occurring under their direction
May not process payments, payroll, accounts payable checks, cash receipts, journal entries, and any other transactions in the accounting system
Financial Specialists & Secretaries:
Serve primarily by processing payments, payroll, accounts payable checks, cash receipts and deposits using the accounting system.
May not be the primary authorization of transactions.
Faculty & Staff:
Oversee custody of equipment and capital assets
Work with administrators to oversee activities which impact financial transactions
Work with administrators to best utilize financial resources, be involved with purchasing transactions, and implement internal control procedures