52-4-202. Public notice of meetings -- Emergency meetings.
At least 24 hours public notice of all meetings
Public notice includes agenda, date, time, and place
Public notice of annual meeting schedule for the entire year should be done annually
Public notice includes: 1) posting written notice at district office for each meeting, 2) public notice on the Utah Public Notice Website, 3) notice to the local newspaper
52-4-203. Written minutes of open meetings -- Public records --Recording of meetings
Written minutes shall include: date, time, place of meeting, names of board members present and absent, the substance of all matters of the meeting, a record of all votes taken, names of all individuals who attended and participated in the meeting, a summary of comments made during the meeting.
Recordings shall be complete and unedited for opening meetings
shall be properly labeled or identified with the date, time, and place of meeting
Written minutes should be clearly labeled as "Approved" or "Pending" board approval. "Pending" minutes may also be labeled as "Unapproved".
Within 3 business days after board approval, approved minutes shall be posted on the Utah Public Notice Website and district website.
Within 30 days after a board meeting, "pending/unapproved" minutes shall be posted on the district's website.
Within 3 business days, an audio recording shall be posted to the Utah Public Notice Website and district website.
Approved minutes may be signed by the Presiding Board President and Business Administrator to verify the accuracy of approved minutes.
All documentation provided to the Board, distributed during the meeting, and used during the meeting shall be retained in storage for future reference.
52-4-204. Closed meeting held upon vote of members -- Business --Reasons for meeting recorded.
2/3s of the board must be present and vote to approve each closed meeting.
Open meeting minutes shall contain the following in relation to closed meetings: the reason(s) for the closed meeting, the location of the closed meeting, board member vote by name
52-4-206. Record of closed meetings.
If required, a recording is made
If required, written minutes taken
The names of board members and others who attend or are absent are documented
Recordings must be in a format for long-term storage
The presiding officer should sign the closed minutes verifying the accuracy of the minutes. The business administrator may also sign as a dual verification.
_____________________________ ______________
Board President Signature Date
_____________________________ ______________
Superintendent Signature Date
_____________________________ ______________
Business Administrator Signature Date