Revenues. The District’s revenue account code structure is designed to meet national and state reporting standards. All revenues (income) must conform and be accounted for using this account code structure.
XX - XXX - XXXX - XXXX - XXX
(# of digits) (2) (3) (4) (4) (3)
Fund - Location - Program - Function - Object
Fund: This 2-digit code is usually programmed into the accounting system, so most administrators and directors don’t need to worry about this code. If you don’t know this code, that’s ok, because the accounting system will automatically assign this code based upon the other codes you identify for each revenue. This code is most meaningful for financial reporting purposes to outside entities and is usually not very meaningful to internal departments and schools.
Location:
104 - Belknap ES
108 - Milford ES
112 - Minersville Grades K-6
500 - District
704 - Beaver HS
708 - Milford HS
712 - Minersville Grades 7-8
Program: All revenues must be coded accurately to reflect the program which received revenues. This is critical as each program is subject to specific accountability and compliance requirements. The federal government, Utah State Office of Education, and our independent auditors look at this very closely for compliance. Most administrators and secretaries can find this 4-digit code by looking at their budget reports within their assigned responsibility centers.
Object: All revenues have an object code of "999". This designates the transaction as a revenue source, separate from expenditure object codes.
Function: All revenues must be coded accurately to reflect the function which is associated with each revenue source. Function codes are designed to describe the source of funding for each revenue stream. This is critical as each function is specifically defined by state and federal agencies for compliance and is also a key reporting element for the district’s audited annual financial reports. The following are common revenue codes used throughout the district:
Local Revenue Sources:
11xx Property tax revenues
1500 Interest earnings
1610 Sales - School Lunch
1710 Gates & Admissions
1740 Student Fees
1750 Vending Sales
1920 Fundraisers & Donations
1950 E-Rate
1900 Other miscellaneous local revenue sources
State Revenue Sources:
3010 Regular School Programs K-12 WPU
3015 Necessarily Ex. Small Schools
3025 Administrative Costs
3105 Special Education Add-On
3155 CTE Add-On
3209 Adult Education
3211 Gifted & Talented
3212 Advanced Placement
3213 Concurrent Enrollment
3215 At-Risk
3219 At-Risk
3230 Class-Size Reduction
3415 Pupil Transportation
3805 Reading
3876 Educator Salary Adjustment
3900 Other State Revenue Source
Federal Revenue Sources:
4572 IDEA Pre-School Special Ed.
4574 IDEA K-12 Special Ed.
4801 Title I
4830 Migrant Education
4860 Title II