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2015-16 Annual Budget Report
2015-16 Annual Budget Report
Financial Section
Informational Section
Introductory Section
Association of School Business Officials Meritorious Budget Award
Distinguished Budget Presentation Award - GFOA
Organizational Section
Guiding Questions for Schools - Education Model
Accounting Handbook
Accounting Policies & Procedures Handbook
Authorized Bank/Investment Accounts & Banking Procedures
Chart of Accounts & Account Codes
District Best Budget Practices
Legal Compliance Internet Resources
Facility Use By Community Members
Guiding Board of Education Financial Policies
Purchasing, Payments, & Employee Reimbursements
Sole Source Procurement Public Notice
Year End Close Checklists
Board of Education
Board Meeting Minutes & Audio Recordings
11.12.19 Board Meeting
3/20/14 Board Meeting
5.1.19 Board Meeting
5.2.19 Board Meeting
6.7.15 Board Meeting
8.11.20 Board Meeting
Approved Board Meeting Minutes - 1/7/14
Approved Board Meeting Minutes 3.10.15
Approved Minutes - 8.12.14 Meeting
Approved Minutes - 8/5/13 Board Meeting
Approved Minutes - Board Meeting 11/14/13
Approved Minutes for Meeting Held on 9/11/13
Approved Minutes for Board Meeting Held on 10/15/13
Audit Committee 11.21.17
Board Audit Committee Meeting 8.1.17
Board Meeting - Truth-in-Taxation Hearing 8.9.18
Board Meeting 1.10.17
Board Meeting 1.12.21
Board Meeting 1.15.19
Board Meeting 1.20.16
Board Meeting 1.21.20
Board Meeting 1.24.19
Board Meeting 1.27.15
Board Meeting 10.11.16
Board Meeting 10.13.15
Board Meeting 10.13.20
Board Meeting 10.16.18
Board Meeting 10.8.19
Board Meeting 11.17.20
Board Meeting 11.20.18
Board Meeting 11.21.17
Board Meeting 11.24.15
Board Meeting 12.10.19
Board Meeting 12.19.17
Board Meeting 12.8.20
Board Meeting 2.11.19
Board Meeting 2.11.20
Board Meeting 2.19.19
Board Meeting 2.20.18
Board Meeting 2.22.17
Board Meeting 2.9.16
Board Meeting 2.9.21
Board Meeting 2/13/14
Board Meeting 3.10.20
Board Meeting 3.14.17
Board Meeting 3.20.18
Board Meeting 3.24.20
Board Meeting 3.27.19
Board Meeting 3.9.16
Board Meeting 3.9.21
Board Meeting 4.11.17
Board Meeting 4.12.16
Board Meeting 4.13.21
Board Meeting 4.16.20
Board Meeting 4.23.19
Board Meeting 4.24.18
Board Meeting 5.11.21
Board Meeting 5.12.20
Board Meeting 5.15.18
Board Meeting 5.16.17
Board Meeting 5.17.16
Board Meeting 5.18.20
Board Meeting 5.21.19
Board Meeting 6.16.20
Board Meeting 6.18.19
Board Meeting 6.19.17
Board Meeting 6.19.18
Board Meeting 6.21.16
Board Meeting 6.30.20
Board Meeting 7.12.16
Board Meeting 7.14.15
Board Meeting 7.14.20
Board Meeting 7.16.19
Board Meeting 7.18.18
Board Meeting 7.19.17
Board Meeting 7.28.20
Board Meeting 7.31.19
Board Meeting 8.13.19
Board Meeting 8.15.17
Board Meeting 8.21.18
Board Meeting 8.6.19 - Truth-in-Taxation Public Hearing
Board Meeting 8.9.16
Board Meeting 9.10.19
Board Meeting 9.11.14
First Wind Tax Incentive Proposal
Board Meeting 9.13.16
Board Meeting 9.15.15
Board Meeting 9.18.18
Board Meeting 9.19.17
Board Meeting 9.8.20
Board Meeting Minutes - 4/10/14
Board Meeting Minutes 1.12.16
Board Meeting Minutes 1.16.18
Board Meeting Minutes 2.10.15
Board Meeting Minutes 3.23.21
Board Meeting Minutes 4.24.18
Board Meeting Minutes 4.28.15
Board Meeting Minutes 4.7.15
Board Meeting Minutes 5.13.15
Board Meeting Minutes 6.9.15
Board Meeting Minutes 8.11.15
Unapproved Board Meeting 11.30.16
Unapproved Board Meeting Minutes 10.2.14
Unapproved Board Meeting Minutes 11.11.14
Unapproved Minutes - 5/13/14 Board Meeting
Unapproved Minutes 6.12.14 Board Meeting
Checklist for Board Meetings
Monthly Budget Reports
Child Nutrition Programs
2013-14 Menus
Beaver High School Breakfast Menu Calendar
Beaver High School Lunch Menu Calendar
Belknap Elementary School - Breakfast Menu Calendar
Belknap Elementary School Lunch Menu Calendar
District Wellness Policy
Free Adult Meals
Free/Reduced Lunch Applications
Incentive Program for Schools - Food & Supplies Costs
Menu Resources for Child Nutrition Staff Members
Milford Elementary & High School Breakfast Menu Calendar
Milford Elementary & High School Lunch Menu Calendar
Minersville School Breakfast Menu Calendar
Minersville School Lunch Menu Calendar
School Menu Calendars
Facilities & Custodial Services
Building Use Agreement Packets
Capital Projects & Equipment Requests
City/County Recreation & Use of School Facilities
Custodial Protocols, Cleaning Checklists, & Resources
Cold Weather Weekend Building Checks
Minimum Standards for Cleaning Kitchen Areas
Minimum Standards for Cleaning Locker Rooms
Minimum Standards for Restroom Cleaning
Snow Removal
Summer Classroom Cleaning Checklist & Protocols
Thanksgiving & Christmas Building Shutdown Procedures
Incentive Program for Schools - Utilities Savings
Integrated Pest Management (IPM) Plan
John Kesler - Work Orders
Minimum Standards for Classroom Cleaning
Ordering Custodial Supplies
Portable Bleachers Use Agreement Packet
Roger Hatch - Work Orders
School Substitute Custodian Allocations
School Use of City/County Facilities & Property
Special Events Insurance
Financial Policies, Procedures, & Resources
Budgeting & Financial Management
Introduction to The Budget Process
The Budget - A Matter of Choices
Business, Accounting, Finance, & Budget Policies & Procedures
Accounting, Auditing, & Financial Reporting Procedures
Audit Committee
Audit Committee Meeting June 20, 2013
Meeting Agenda
Audits
Authorized Bank & Investment Accounts
Authorized Signatures - Checks
Bank & Investment Reconciliations
Basis of Budgeting
Board Annual Review of Financial Policies & Procedures
Budget Administration & Management
Budget Approval & Adjustments
Budget Contingency, Fund Balances, and Reserves Budget Procedures
Budget Development & Review
Budget Timeline
Budget, Financial, & Audit Reports
Business Administrator - Fidelity Bond
Capital Assets & Inventory
Capital Improvement Budget Procedures
Chart of Accounts
Beaver County School District - Expenditure Account Codes
Beaver County School District - Revenue Account Codes
Collection of Utah Sales Tax
Compliance with Utah Money Management Act Policy
Debt Management Budget Procedures
Definition of a Balanced Budget
District Accounts Payable Procedures
Donations, Gifts, & Sponsorships Policy & Procedures
Electronic Transfer of Funds
End of Year Close Information
School Close Out Checklists
Financial Records Retention
Governmental Funds
Grants & Reimbursable Claims
Interest Earnings Policy
Introduction to Accounting & Business Policies & Procedures
Audit Committee
District Mission Statement
District Strategic Goals
Executive Summary
Internal Control System
Key Roles & Responsibilities - Internal Control System
Organizational Principles
Journal Entries
Operating & Financial Planning Budget Procedures
Parent Notice - Collections Agency
Policy & Procedures: Cash Receipts & Deposits - General
Public Funds
Purchasing
Conflicts of Interest & Related Party Purchases
Purchasing Forms
Purchasing Procedures Flow Chart & Requirements
Step 1: Needs Assessment
Step 2: Determine Specifications
Step 3: Solicit Bids, Quotes, and Other Information from Vendors
Step 4: Vendor Selection
Step 5: Process the Order with Vendor
Step 6: Receive Goods/Services
Step 7: Make Payment
Training Resources
Purchasing - Policy & Procedures
Artificially Dividing Purchases - Prohibited
Authority to Sign Contracts
Emergency Purchases
Employee Travel Reimbursements
Expenditure, Purchasing, Cash Disbursements - General Procedures
Ordering With Vendors/Contractors
Purchasing - Introduction
Purchasing - Segregation of Duties
Purchasing Credit Cards
Purchasing Documentation Requirements
Purchasing Ethics
Purchasing Limits & Requirements
Purchasing Policy
Purchasing Policy & Procedures Apply to All Purchases
Purchasing Procedures - Change Orders
Purchasing Procedures - Common Mistakes
Purchasing Procedures - Other
Purchasing Procedures - Planning to Buy
Purchasing Procedures - Year-End
Purchasing Training, Forms, & Resources
Purchasing: Teamwork & Advanced Planning
Sale/Disposal of Surplus Property
Sole Source Purchases
Teacher Materials & Supplies Cards
Utah Sales Tax
Vendor/Contractor Selection - Local & State
Vendor/Contractor Selection - Responsive & Responsible
W-9 & IRS Reporting (1099s)
Credit Card Receipt & Missing Receipt Forms
June 24th Training
Reporting Due Dates
School Food Services - Cash Receipts & Deposits
Student Insurance
Test
Confidentiality Training & Resources
ETHICS & FRAUD REPORTING
Ethics Resources & Links
Expenditures: Payroll & Benefits, Cash Disbursements, Purchasing, Accounts Payable
Expenditure of Restricted Funds & Grants
F-1: FINANCIAL ACCOUNTING & REPORTING
F-1: FINANCIAL ACCOUNTING & REPORTING
F-2: PURCHASING
F-3: BUDGETING
F-4: ETHICAL STANDARDS IN FINANCIAL MANAGEMENT
F-5: Internal Control & Audit Committee
F-6: Annual Review of Financial Policies & Procedures
Financial Reporting & Audits
Fund-Raising Policy & Guidelines
GRAMA Requests (Government Records Access Management Act)
Internal Control Framework
Other Procedures & Resources
Payroll, Benefits, & Human Resource Management
2013-14 District Calendar
Classified Employee Resources
Federal Program PARs - Payroll Certifications
FY14 Classified Employee Wage Schedule
Overtime & Compensatory Time Policy
Procedure - Missed Punches on Time Sheet
Employee Notification--Prescription Drug Coverage & Medicare
Forms
HIPPA Privacy Notice
Insurance Benefits Information
AFLAC Group Insurance
Employee Flex Spending
Online Insurance Enrollment Instructions
Legal Liability Protection for School Employees
Licensed Employee Resources
Employee Leave Policy
New Teacher Salary Schedule Placement Form
Teacher Salary Schedule
Negotiated Agreements
New Employee Checklist
Employee Background Checks
Employee Contracts
Employee Information Form
New Employee Orientation & District Benefits Enrollment & Training
Voided Check for Payroll
Voluntary Payroll Deduction Form
Notification to Employees - Health Insurance Marketplace
Payroll Processing Procedures
Procedures - Court or Law Ordered
Report an Employee Injury
Resources & Checklist for Coaches
Approved Stipends for Coaches
Retirement Benefits Information
Returning Employee Checklist
Authorization to Drive District Vehicles
District Identification Badge
Substitute Time Sheets
Public Bids and Request for Proposals (RFPs)
Advertisement - Chrombook Computer & Cart Purchase
Advertisement - Milford High School Roof Replacement
Advertisement: Elementary Reading Basil RFP
Advertisement: Online Student Fees Payment System
Asphalt Repair & Seal Advertisement
Asphalt Replacement Advertisement
Beaver High School Concessions Stand Project
Advertisement: Beaver High School Concessions Stand Project
BHS Special Ed. Room Renovation Tabulation
BHS Special Education Renovation RFP
Elementary Reading Basil RFP
MHS Asphalt Tabulation
MHS Vocational Building Roof Tabulation
Online Student Fees Payment System RFP
RFP Insurance & Consulting Services
RFP Presentation - Financial Advisor & Bond Election Services
Roof System Replacement - Milford High School Vocational Building
Tabulation - Asphalt Seal Reapir
Revenues: Cash Receipts, Deposits, Fees, Grants, Property Taxes, State & Federal
School Activity Accounting & Procedures
Concession Stands
Fund-Raising Policy & Guidelines
Program Balanced Budget Requirements
School & Program Fees
High School Fees - Required Board Approval
School Activity Accounting Checklist
School Sponsored & Non-School Sponsored Activities
Start-Up Cash/Change Boxes
Ticket Sales & Gate Receipts
Vending Machine Policy
Training for Administrators & Staff
Archive - Training for Administrators & Staff
Employee Payroll Certifications (PARs) for Federal Programs
Intro to Online Training
Purchasing Ethics & Utah Public Employee Ethics Act
R277-113 & Internal Controls
R277-515 Educator Standards
Training for Administrators & Staff
Private Test
Records & GRAMA
Resources
Revenues, Cash Receipts & Deposits
1:1 Student Technology Initiative - Student/Parent Responsibility for Device
Section 1: Introduction
Section 2: Employee Ethics
Section 3: Strategic Planning & Budgeting
Section 5: Expenditures - Purchasing, Payments, Cash Disbursements (Non-Personnel Costs)
Single/Sole Source Request Form
Section 6: Expenditures--Payroll, Benefits, Human Resource Management
Additional Duty Contracts
Beaver High School Authorized Substitute Workers & Athletic Coaches
Beaver High School Authorized Substitute Workers & Athletic Coaches
Beaver High School Authorized Substitute Workers & Athletic Coaches
Belknap Elementary School - Authorized Substitute Workers
District Office Review & Generation of All Contracts
Easy Time Clock System Resources
Milford Elementary School Authorized Substitute Workers
Milford High School Authorized Substitute Workers & Athletic Coaches
Minersville School Authorized Substitute Workers
Notice - 2015 Flex Spending Account Contribution Limits
Notice - 2015 Health Savings Account Contributions Limits
Primary Assignment Contracts
Substitute Contracts
Substitute Teacher Pay Scale
Section 7: General Accounting, Chart of Accounts, Cash Management, Banking
Transportation
2013-14 Bus Driver Staffing Plan
Activity Trips - Bus Scheduling Procedures
Bus Driver Work Hours Restrictions Law & Required Log Books
Bus Idling Reduction Law & Standards
Is Using a Suburban Appropriate for Your Small Group Travel?
Resources for Bus Drivers
Bus Driver Pre- & Post-Inspection Reports
Bus Driver Procedures - Need for an Emergency Sub
East Pool Driver Rotation - Activity Bus Trip
Route & Activity Bus Driver Time Sheets
West Pool Driver Rotation - Activity Bus Trips
Resources for Parents, Schools, Faculty, & Staff
150+ Mile Travel Request Form
Bean Farm Route (Greenville/Adamsville)
Bus: Student Disciplinary Action Procedures
Guidelines for Activities & Field Trips
Manderfield Bus Route
Milford Flat Bus Route
Milford Highway #21 Route
Minersville Route
Northcreek & Grove Bus Route
Rental of School Buses
Student Release to Parents - Activities & Field Trips
Use of Private Vehicles for Transporting Students
Board Meeting 10.17.17
Board Meeting 10.30.20
Board Meeting 2.14.17
Board Meeting 2.20.18
Board Meeting 3.9.21
Board Meeting 6.22.21
Minersville s
Payroll, Salaries, Benefits
Support Services - Policies & Procedures
Home
2015-16 Annual Budget Report
2015-16 Annual Budget Report
Financial Section
Informational Section
Introductory Section
Association of School Business Officials Meritorious Budget Award
Distinguished Budget Presentation Award - GFOA
Organizational Section
Guiding Questions for Schools - Education Model
Accounting Handbook
Accounting Policies & Procedures Handbook
Authorized Bank/Investment Accounts & Banking Procedures
Chart of Accounts & Account Codes
District Best Budget Practices
Legal Compliance Internet Resources
Facility Use By Community Members
Guiding Board of Education Financial Policies
Purchasing, Payments, & Employee Reimbursements
Sole Source Procurement Public Notice
Year End Close Checklists
Board of Education
Board Meeting Minutes & Audio Recordings
11.12.19 Board Meeting
3/20/14 Board Meeting
5.1.19 Board Meeting
5.2.19 Board Meeting
6.7.15 Board Meeting
8.11.20 Board Meeting
Approved Board Meeting Minutes - 1/7/14
Approved Board Meeting Minutes 3.10.15
Approved Minutes - 8.12.14 Meeting
Approved Minutes - 8/5/13 Board Meeting
Approved Minutes - Board Meeting 11/14/13
Approved Minutes for Meeting Held on 9/11/13
Approved Minutes for Board Meeting Held on 10/15/13
Audit Committee 11.21.17
Board Audit Committee Meeting 8.1.17
Board Meeting - Truth-in-Taxation Hearing 8.9.18
Board Meeting 1.10.17
Board Meeting 1.12.21
Board Meeting 1.15.19
Board Meeting 1.20.16
Board Meeting 1.21.20
Board Meeting 1.24.19
Board Meeting 1.27.15
Board Meeting 10.11.16
Board Meeting 10.13.15
Board Meeting 10.13.20
Board Meeting 10.16.18
Board Meeting 10.8.19
Board Meeting 11.17.20
Board Meeting 11.20.18
Board Meeting 11.21.17
Board Meeting 11.24.15
Board Meeting 12.10.19
Board Meeting 12.19.17
Board Meeting 12.8.20
Board Meeting 2.11.19
Board Meeting 2.11.20
Board Meeting 2.19.19
Board Meeting 2.20.18
Board Meeting 2.22.17
Board Meeting 2.9.16
Board Meeting 2.9.21
Board Meeting 2/13/14
Board Meeting 3.10.20
Board Meeting 3.14.17
Board Meeting 3.20.18
Board Meeting 3.24.20
Board Meeting 3.27.19
Board Meeting 3.9.16
Board Meeting 3.9.21
Board Meeting 4.11.17
Board Meeting 4.12.16
Board Meeting 4.13.21
Board Meeting 4.16.20
Board Meeting 4.23.19
Board Meeting 4.24.18
Board Meeting 5.11.21
Board Meeting 5.12.20
Board Meeting 5.15.18
Board Meeting 5.16.17
Board Meeting 5.17.16
Board Meeting 5.18.20
Board Meeting 5.21.19
Board Meeting 6.16.20
Board Meeting 6.18.19
Board Meeting 6.19.17
Board Meeting 6.19.18
Board Meeting 6.21.16
Board Meeting 6.30.20
Board Meeting 7.12.16
Board Meeting 7.14.15
Board Meeting 7.14.20
Board Meeting 7.16.19
Board Meeting 7.18.18
Board Meeting 7.19.17
Board Meeting 7.28.20
Board Meeting 7.31.19
Board Meeting 8.13.19
Board Meeting 8.15.17
Board Meeting 8.21.18
Board Meeting 8.6.19 - Truth-in-Taxation Public Hearing
Board Meeting 8.9.16
Board Meeting 9.10.19
Board Meeting 9.11.14
First Wind Tax Incentive Proposal
Board Meeting 9.13.16
Board Meeting 9.15.15
Board Meeting 9.18.18
Board Meeting 9.19.17
Board Meeting 9.8.20
Board Meeting Minutes - 4/10/14
Board Meeting Minutes 1.12.16
Board Meeting Minutes 1.16.18
Board Meeting Minutes 2.10.15
Board Meeting Minutes 3.23.21
Board Meeting Minutes 4.24.18
Board Meeting Minutes 4.28.15
Board Meeting Minutes 4.7.15
Board Meeting Minutes 5.13.15
Board Meeting Minutes 6.9.15
Board Meeting Minutes 8.11.15
Unapproved Board Meeting 11.30.16
Unapproved Board Meeting Minutes 10.2.14
Unapproved Board Meeting Minutes 11.11.14
Unapproved Minutes - 5/13/14 Board Meeting
Unapproved Minutes 6.12.14 Board Meeting
Checklist for Board Meetings
Monthly Budget Reports
Child Nutrition Programs
2013-14 Menus
Beaver High School Breakfast Menu Calendar
Beaver High School Lunch Menu Calendar
Belknap Elementary School - Breakfast Menu Calendar
Belknap Elementary School Lunch Menu Calendar
District Wellness Policy
Free Adult Meals
Free/Reduced Lunch Applications
Incentive Program for Schools - Food & Supplies Costs
Menu Resources for Child Nutrition Staff Members
Milford Elementary & High School Breakfast Menu Calendar
Milford Elementary & High School Lunch Menu Calendar
Minersville School Breakfast Menu Calendar
Minersville School Lunch Menu Calendar
School Menu Calendars
Facilities & Custodial Services
Building Use Agreement Packets
Capital Projects & Equipment Requests
City/County Recreation & Use of School Facilities
Custodial Protocols, Cleaning Checklists, & Resources
Cold Weather Weekend Building Checks
Minimum Standards for Cleaning Kitchen Areas
Minimum Standards for Cleaning Locker Rooms
Minimum Standards for Restroom Cleaning
Snow Removal
Summer Classroom Cleaning Checklist & Protocols
Thanksgiving & Christmas Building Shutdown Procedures
Incentive Program for Schools - Utilities Savings
Integrated Pest Management (IPM) Plan
John Kesler - Work Orders
Minimum Standards for Classroom Cleaning
Ordering Custodial Supplies
Portable Bleachers Use Agreement Packet
Roger Hatch - Work Orders
School Substitute Custodian Allocations
School Use of City/County Facilities & Property
Special Events Insurance
Financial Policies, Procedures, & Resources
Budgeting & Financial Management
Introduction to The Budget Process
The Budget - A Matter of Choices
Business, Accounting, Finance, & Budget Policies & Procedures
Accounting, Auditing, & Financial Reporting Procedures
Audit Committee
Audit Committee Meeting June 20, 2013
Meeting Agenda
Audits
Authorized Bank & Investment Accounts
Authorized Signatures - Checks
Bank & Investment Reconciliations
Basis of Budgeting
Board Annual Review of Financial Policies & Procedures
Budget Administration & Management
Budget Approval & Adjustments
Budget Contingency, Fund Balances, and Reserves Budget Procedures
Budget Development & Review
Budget Timeline
Budget, Financial, & Audit Reports
Business Administrator - Fidelity Bond
Capital Assets & Inventory
Capital Improvement Budget Procedures
Chart of Accounts
Beaver County School District - Expenditure Account Codes
Beaver County School District - Revenue Account Codes
Collection of Utah Sales Tax
Compliance with Utah Money Management Act Policy
Debt Management Budget Procedures
Definition of a Balanced Budget
District Accounts Payable Procedures
Donations, Gifts, & Sponsorships Policy & Procedures
Electronic Transfer of Funds
End of Year Close Information
School Close Out Checklists
Financial Records Retention
Governmental Funds
Grants & Reimbursable Claims
Interest Earnings Policy
Introduction to Accounting & Business Policies & Procedures
Audit Committee
District Mission Statement
District Strategic Goals
Executive Summary
Internal Control System
Key Roles & Responsibilities - Internal Control System
Organizational Principles
Journal Entries
Operating & Financial Planning Budget Procedures
Parent Notice - Collections Agency
Policy & Procedures: Cash Receipts & Deposits - General
Public Funds
Purchasing
Conflicts of Interest & Related Party Purchases
Purchasing Forms
Purchasing Procedures Flow Chart & Requirements
Step 1: Needs Assessment
Step 2: Determine Specifications
Step 3: Solicit Bids, Quotes, and Other Information from Vendors
Step 4: Vendor Selection
Step 5: Process the Order with Vendor
Step 6: Receive Goods/Services
Step 7: Make Payment
Training Resources
Purchasing - Policy & Procedures
Artificially Dividing Purchases - Prohibited
Authority to Sign Contracts
Emergency Purchases
Employee Travel Reimbursements
Expenditure, Purchasing, Cash Disbursements - General Procedures
Ordering With Vendors/Contractors
Purchasing - Introduction
Purchasing - Segregation of Duties
Purchasing Credit Cards
Purchasing Documentation Requirements
Purchasing Ethics
Purchasing Limits & Requirements
Purchasing Policy
Purchasing Policy & Procedures Apply to All Purchases
Purchasing Procedures - Change Orders
Purchasing Procedures - Common Mistakes
Purchasing Procedures - Other
Purchasing Procedures - Planning to Buy
Purchasing Procedures - Year-End
Purchasing Training, Forms, & Resources
Purchasing: Teamwork & Advanced Planning
Sale/Disposal of Surplus Property
Sole Source Purchases
Teacher Materials & Supplies Cards
Utah Sales Tax
Vendor/Contractor Selection - Local & State
Vendor/Contractor Selection - Responsive & Responsible
W-9 & IRS Reporting (1099s)
Credit Card Receipt & Missing Receipt Forms
June 24th Training
Reporting Due Dates
School Food Services - Cash Receipts & Deposits
Student Insurance
Test
Confidentiality Training & Resources
ETHICS & FRAUD REPORTING
Ethics Resources & Links
Expenditures: Payroll & Benefits, Cash Disbursements, Purchasing, Accounts Payable
Expenditure of Restricted Funds & Grants
F-1: FINANCIAL ACCOUNTING & REPORTING
F-1: FINANCIAL ACCOUNTING & REPORTING
F-2: PURCHASING
F-3: BUDGETING
F-4: ETHICAL STANDARDS IN FINANCIAL MANAGEMENT
F-5: Internal Control & Audit Committee
F-6: Annual Review of Financial Policies & Procedures
Financial Reporting & Audits
Fund-Raising Policy & Guidelines
GRAMA Requests (Government Records Access Management Act)
Internal Control Framework
Other Procedures & Resources
Payroll, Benefits, & Human Resource Management
2013-14 District Calendar
Classified Employee Resources
Federal Program PARs - Payroll Certifications
FY14 Classified Employee Wage Schedule
Overtime & Compensatory Time Policy
Procedure - Missed Punches on Time Sheet
Employee Notification--Prescription Drug Coverage & Medicare
Forms
HIPPA Privacy Notice
Insurance Benefits Information
AFLAC Group Insurance
Employee Flex Spending
Online Insurance Enrollment Instructions
Legal Liability Protection for School Employees
Licensed Employee Resources
Employee Leave Policy
New Teacher Salary Schedule Placement Form
Teacher Salary Schedule
Negotiated Agreements
New Employee Checklist
Employee Background Checks
Employee Contracts
Employee Information Form
New Employee Orientation & District Benefits Enrollment & Training
Voided Check for Payroll
Voluntary Payroll Deduction Form
Notification to Employees - Health Insurance Marketplace
Payroll Processing Procedures
Procedures - Court or Law Ordered
Report an Employee Injury
Resources & Checklist for Coaches
Approved Stipends for Coaches
Retirement Benefits Information
Returning Employee Checklist
Authorization to Drive District Vehicles
District Identification Badge
Substitute Time Sheets
Public Bids and Request for Proposals (RFPs)
Advertisement - Chrombook Computer & Cart Purchase
Advertisement - Milford High School Roof Replacement
Advertisement: Elementary Reading Basil RFP
Advertisement: Online Student Fees Payment System
Asphalt Repair & Seal Advertisement
Asphalt Replacement Advertisement
Beaver High School Concessions Stand Project
Advertisement: Beaver High School Concessions Stand Project
BHS Special Ed. Room Renovation Tabulation
BHS Special Education Renovation RFP
Elementary Reading Basil RFP
MHS Asphalt Tabulation
MHS Vocational Building Roof Tabulation
Online Student Fees Payment System RFP
RFP Insurance & Consulting Services
RFP Presentation - Financial Advisor & Bond Election Services
Roof System Replacement - Milford High School Vocational Building
Tabulation - Asphalt Seal Reapir
Revenues: Cash Receipts, Deposits, Fees, Grants, Property Taxes, State & Federal
School Activity Accounting & Procedures
Concession Stands
Fund-Raising Policy & Guidelines
Program Balanced Budget Requirements
School & Program Fees
High School Fees - Required Board Approval
School Activity Accounting Checklist
School Sponsored & Non-School Sponsored Activities
Start-Up Cash/Change Boxes
Ticket Sales & Gate Receipts
Vending Machine Policy
Training for Administrators & Staff
Archive - Training for Administrators & Staff
Employee Payroll Certifications (PARs) for Federal Programs
Intro to Online Training
Purchasing Ethics & Utah Public Employee Ethics Act
R277-113 & Internal Controls
R277-515 Educator Standards
Training for Administrators & Staff
Private Test
Records & GRAMA
Resources
Revenues, Cash Receipts & Deposits
1:1 Student Technology Initiative - Student/Parent Responsibility for Device
Section 1: Introduction
Section 2: Employee Ethics
Section 3: Strategic Planning & Budgeting
Section 5: Expenditures - Purchasing, Payments, Cash Disbursements (Non-Personnel Costs)
Single/Sole Source Request Form
Section 6: Expenditures--Payroll, Benefits, Human Resource Management
Additional Duty Contracts
Beaver High School Authorized Substitute Workers & Athletic Coaches
Beaver High School Authorized Substitute Workers & Athletic Coaches
Beaver High School Authorized Substitute Workers & Athletic Coaches
Belknap Elementary School - Authorized Substitute Workers
District Office Review & Generation of All Contracts
Easy Time Clock System Resources
Milford Elementary School Authorized Substitute Workers
Milford High School Authorized Substitute Workers & Athletic Coaches
Minersville School Authorized Substitute Workers
Notice - 2015 Flex Spending Account Contribution Limits
Notice - 2015 Health Savings Account Contributions Limits
Primary Assignment Contracts
Substitute Contracts
Substitute Teacher Pay Scale
Section 7: General Accounting, Chart of Accounts, Cash Management, Banking
Transportation
2013-14 Bus Driver Staffing Plan
Activity Trips - Bus Scheduling Procedures
Bus Driver Work Hours Restrictions Law & Required Log Books
Bus Idling Reduction Law & Standards
Is Using a Suburban Appropriate for Your Small Group Travel?
Resources for Bus Drivers
Bus Driver Pre- & Post-Inspection Reports
Bus Driver Procedures - Need for an Emergency Sub
East Pool Driver Rotation - Activity Bus Trip
Route & Activity Bus Driver Time Sheets
West Pool Driver Rotation - Activity Bus Trips
Resources for Parents, Schools, Faculty, & Staff
150+ Mile Travel Request Form
Bean Farm Route (Greenville/Adamsville)
Bus: Student Disciplinary Action Procedures
Guidelines for Activities & Field Trips
Manderfield Bus Route
Milford Flat Bus Route
Milford Highway #21 Route
Minersville Route
Northcreek & Grove Bus Route
Rental of School Buses
Student Release to Parents - Activities & Field Trips
Use of Private Vehicles for Transporting Students
Board Meeting 10.17.17
Board Meeting 10.30.20
Board Meeting 2.14.17
Board Meeting 2.20.18
Board Meeting 3.9.21
Board Meeting 6.22.21
Minersville s
Payroll, Salaries, Benefits
More
Home
2015-16 Annual Budget Report
2015-16 Annual Budget Report
Financial Section
Informational Section
Introductory Section
Association of School Business Officials Meritorious Budget Award
Distinguished Budget Presentation Award - GFOA
Organizational Section
Guiding Questions for Schools - Education Model
Accounting Handbook
Accounting Policies & Procedures Handbook
Authorized Bank/Investment Accounts & Banking Procedures
Chart of Accounts & Account Codes
District Best Budget Practices
Legal Compliance Internet Resources
Facility Use By Community Members
Guiding Board of Education Financial Policies
Purchasing, Payments, & Employee Reimbursements
Sole Source Procurement Public Notice
Year End Close Checklists
Board of Education
Board Meeting Minutes & Audio Recordings
11.12.19 Board Meeting
3/20/14 Board Meeting
5.1.19 Board Meeting
5.2.19 Board Meeting
6.7.15 Board Meeting
8.11.20 Board Meeting
Approved Board Meeting Minutes - 1/7/14
Approved Board Meeting Minutes 3.10.15
Approved Minutes - 8.12.14 Meeting
Approved Minutes - 8/5/13 Board Meeting
Approved Minutes - Board Meeting 11/14/13
Approved Minutes for Meeting Held on 9/11/13
Approved Minutes for Board Meeting Held on 10/15/13
Audit Committee 11.21.17
Board Audit Committee Meeting 8.1.17
Board Meeting - Truth-in-Taxation Hearing 8.9.18
Board Meeting 1.10.17
Board Meeting 1.12.21
Board Meeting 1.15.19
Board Meeting 1.20.16
Board Meeting 1.21.20
Board Meeting 1.24.19
Board Meeting 1.27.15
Board Meeting 10.11.16
Board Meeting 10.13.15
Board Meeting 10.13.20
Board Meeting 10.16.18
Board Meeting 10.8.19
Board Meeting 11.17.20
Board Meeting 11.20.18
Board Meeting 11.21.17
Board Meeting 11.24.15
Board Meeting 12.10.19
Board Meeting 12.19.17
Board Meeting 12.8.20
Board Meeting 2.11.19
Board Meeting 2.11.20
Board Meeting 2.19.19
Board Meeting 2.20.18
Board Meeting 2.22.17
Board Meeting 2.9.16
Board Meeting 2.9.21
Board Meeting 2/13/14
Board Meeting 3.10.20
Board Meeting 3.14.17
Board Meeting 3.20.18
Board Meeting 3.24.20
Board Meeting 3.27.19
Board Meeting 3.9.16
Board Meeting 3.9.21
Board Meeting 4.11.17
Board Meeting 4.12.16
Board Meeting 4.13.21
Board Meeting 4.16.20
Board Meeting 4.23.19
Board Meeting 4.24.18
Board Meeting 5.11.21
Board Meeting 5.12.20
Board Meeting 5.15.18
Board Meeting 5.16.17
Board Meeting 5.17.16
Board Meeting 5.18.20
Board Meeting 5.21.19
Board Meeting 6.16.20
Board Meeting 6.18.19
Board Meeting 6.19.17
Board Meeting 6.19.18
Board Meeting 6.21.16
Board Meeting 6.30.20
Board Meeting 7.12.16
Board Meeting 7.14.15
Board Meeting 7.14.20
Board Meeting 7.16.19
Board Meeting 7.18.18
Board Meeting 7.19.17
Board Meeting 7.28.20
Board Meeting 7.31.19
Board Meeting 8.13.19
Board Meeting 8.15.17
Board Meeting 8.21.18
Board Meeting 8.6.19 - Truth-in-Taxation Public Hearing
Board Meeting 8.9.16
Board Meeting 9.10.19
Board Meeting 9.11.14
First Wind Tax Incentive Proposal
Board Meeting 9.13.16
Board Meeting 9.15.15
Board Meeting 9.18.18
Board Meeting 9.19.17
Board Meeting 9.8.20
Board Meeting Minutes - 4/10/14
Board Meeting Minutes 1.12.16
Board Meeting Minutes 1.16.18
Board Meeting Minutes 2.10.15
Board Meeting Minutes 3.23.21
Board Meeting Minutes 4.24.18
Board Meeting Minutes 4.28.15
Board Meeting Minutes 4.7.15
Board Meeting Minutes 5.13.15
Board Meeting Minutes 6.9.15
Board Meeting Minutes 8.11.15
Unapproved Board Meeting 11.30.16
Unapproved Board Meeting Minutes 10.2.14
Unapproved Board Meeting Minutes 11.11.14
Unapproved Minutes - 5/13/14 Board Meeting
Unapproved Minutes 6.12.14 Board Meeting
Checklist for Board Meetings
Monthly Budget Reports
Child Nutrition Programs
2013-14 Menus
Beaver High School Breakfast Menu Calendar
Beaver High School Lunch Menu Calendar
Belknap Elementary School - Breakfast Menu Calendar
Belknap Elementary School Lunch Menu Calendar
District Wellness Policy
Free Adult Meals
Free/Reduced Lunch Applications
Incentive Program for Schools - Food & Supplies Costs
Menu Resources for Child Nutrition Staff Members
Milford Elementary & High School Breakfast Menu Calendar
Milford Elementary & High School Lunch Menu Calendar
Minersville School Breakfast Menu Calendar
Minersville School Lunch Menu Calendar
School Menu Calendars
Facilities & Custodial Services
Building Use Agreement Packets
Capital Projects & Equipment Requests
City/County Recreation & Use of School Facilities
Custodial Protocols, Cleaning Checklists, & Resources
Cold Weather Weekend Building Checks
Minimum Standards for Cleaning Kitchen Areas
Minimum Standards for Cleaning Locker Rooms
Minimum Standards for Restroom Cleaning
Snow Removal
Summer Classroom Cleaning Checklist & Protocols
Thanksgiving & Christmas Building Shutdown Procedures
Incentive Program for Schools - Utilities Savings
Integrated Pest Management (IPM) Plan
John Kesler - Work Orders
Minimum Standards for Classroom Cleaning
Ordering Custodial Supplies
Portable Bleachers Use Agreement Packet
Roger Hatch - Work Orders
School Substitute Custodian Allocations
School Use of City/County Facilities & Property
Special Events Insurance
Financial Policies, Procedures, & Resources
Budgeting & Financial Management
Introduction to The Budget Process
The Budget - A Matter of Choices
Business, Accounting, Finance, & Budget Policies & Procedures
Accounting, Auditing, & Financial Reporting Procedures
Audit Committee
Audit Committee Meeting June 20, 2013
Meeting Agenda
Audits
Authorized Bank & Investment Accounts
Authorized Signatures - Checks
Bank & Investment Reconciliations
Basis of Budgeting
Board Annual Review of Financial Policies & Procedures
Budget Administration & Management
Budget Approval & Adjustments
Budget Contingency, Fund Balances, and Reserves Budget Procedures
Budget Development & Review
Budget Timeline
Budget, Financial, & Audit Reports
Business Administrator - Fidelity Bond
Capital Assets & Inventory
Capital Improvement Budget Procedures
Chart of Accounts
Beaver County School District - Expenditure Account Codes
Beaver County School District - Revenue Account Codes
Collection of Utah Sales Tax
Compliance with Utah Money Management Act Policy
Debt Management Budget Procedures
Definition of a Balanced Budget
District Accounts Payable Procedures
Donations, Gifts, & Sponsorships Policy & Procedures
Electronic Transfer of Funds
End of Year Close Information
School Close Out Checklists
Financial Records Retention
Governmental Funds
Grants & Reimbursable Claims
Interest Earnings Policy
Introduction to Accounting & Business Policies & Procedures
Audit Committee
District Mission Statement
District Strategic Goals
Executive Summary
Internal Control System
Key Roles & Responsibilities - Internal Control System
Organizational Principles
Journal Entries
Operating & Financial Planning Budget Procedures
Parent Notice - Collections Agency
Policy & Procedures: Cash Receipts & Deposits - General
Public Funds
Purchasing
Conflicts of Interest & Related Party Purchases
Purchasing Forms
Purchasing Procedures Flow Chart & Requirements
Step 1: Needs Assessment
Step 2: Determine Specifications
Step 3: Solicit Bids, Quotes, and Other Information from Vendors
Step 4: Vendor Selection
Step 5: Process the Order with Vendor
Step 6: Receive Goods/Services
Step 7: Make Payment
Training Resources
Purchasing - Policy & Procedures
Artificially Dividing Purchases - Prohibited
Authority to Sign Contracts
Emergency Purchases
Employee Travel Reimbursements
Expenditure, Purchasing, Cash Disbursements - General Procedures
Ordering With Vendors/Contractors
Purchasing - Introduction
Purchasing - Segregation of Duties
Purchasing Credit Cards
Purchasing Documentation Requirements
Purchasing Ethics
Purchasing Limits & Requirements
Purchasing Policy
Purchasing Policy & Procedures Apply to All Purchases
Purchasing Procedures - Change Orders
Purchasing Procedures - Common Mistakes
Purchasing Procedures - Other
Purchasing Procedures - Planning to Buy
Purchasing Procedures - Year-End
Purchasing Training, Forms, & Resources
Purchasing: Teamwork & Advanced Planning
Sale/Disposal of Surplus Property
Sole Source Purchases
Teacher Materials & Supplies Cards
Utah Sales Tax
Vendor/Contractor Selection - Local & State
Vendor/Contractor Selection - Responsive & Responsible
W-9 & IRS Reporting (1099s)
Credit Card Receipt & Missing Receipt Forms
June 24th Training
Reporting Due Dates
School Food Services - Cash Receipts & Deposits
Student Insurance
Test
Confidentiality Training & Resources
ETHICS & FRAUD REPORTING
Ethics Resources & Links
Expenditures: Payroll & Benefits, Cash Disbursements, Purchasing, Accounts Payable
Expenditure of Restricted Funds & Grants
F-1: FINANCIAL ACCOUNTING & REPORTING
F-1: FINANCIAL ACCOUNTING & REPORTING
F-2: PURCHASING
F-3: BUDGETING
F-4: ETHICAL STANDARDS IN FINANCIAL MANAGEMENT
F-5: Internal Control & Audit Committee
F-6: Annual Review of Financial Policies & Procedures
Financial Reporting & Audits
Fund-Raising Policy & Guidelines
GRAMA Requests (Government Records Access Management Act)
Internal Control Framework
Other Procedures & Resources
Payroll, Benefits, & Human Resource Management
2013-14 District Calendar
Classified Employee Resources
Federal Program PARs - Payroll Certifications
FY14 Classified Employee Wage Schedule
Overtime & Compensatory Time Policy
Procedure - Missed Punches on Time Sheet
Employee Notification--Prescription Drug Coverage & Medicare
Forms
HIPPA Privacy Notice
Insurance Benefits Information
AFLAC Group Insurance
Employee Flex Spending
Online Insurance Enrollment Instructions
Legal Liability Protection for School Employees
Licensed Employee Resources
Employee Leave Policy
New Teacher Salary Schedule Placement Form
Teacher Salary Schedule
Negotiated Agreements
New Employee Checklist
Employee Background Checks
Employee Contracts
Employee Information Form
New Employee Orientation & District Benefits Enrollment & Training
Voided Check for Payroll
Voluntary Payroll Deduction Form
Notification to Employees - Health Insurance Marketplace
Payroll Processing Procedures
Procedures - Court or Law Ordered
Report an Employee Injury
Resources & Checklist for Coaches
Approved Stipends for Coaches
Retirement Benefits Information
Returning Employee Checklist
Authorization to Drive District Vehicles
District Identification Badge
Substitute Time Sheets
Public Bids and Request for Proposals (RFPs)
Advertisement - Chrombook Computer & Cart Purchase
Advertisement - Milford High School Roof Replacement
Advertisement: Elementary Reading Basil RFP
Advertisement: Online Student Fees Payment System
Asphalt Repair & Seal Advertisement
Asphalt Replacement Advertisement
Beaver High School Concessions Stand Project
Advertisement: Beaver High School Concessions Stand Project
BHS Special Ed. Room Renovation Tabulation
BHS Special Education Renovation RFP
Elementary Reading Basil RFP
MHS Asphalt Tabulation
MHS Vocational Building Roof Tabulation
Online Student Fees Payment System RFP
RFP Insurance & Consulting Services
RFP Presentation - Financial Advisor & Bond Election Services
Roof System Replacement - Milford High School Vocational Building
Tabulation - Asphalt Seal Reapir
Revenues: Cash Receipts, Deposits, Fees, Grants, Property Taxes, State & Federal
School Activity Accounting & Procedures
Concession Stands
Fund-Raising Policy & Guidelines
Program Balanced Budget Requirements
School & Program Fees
High School Fees - Required Board Approval
School Activity Accounting Checklist
School Sponsored & Non-School Sponsored Activities
Start-Up Cash/Change Boxes
Ticket Sales & Gate Receipts
Vending Machine Policy
Training for Administrators & Staff
Archive - Training for Administrators & Staff
Employee Payroll Certifications (PARs) for Federal Programs
Intro to Online Training
Purchasing Ethics & Utah Public Employee Ethics Act
R277-113 & Internal Controls
R277-515 Educator Standards
Training for Administrators & Staff
Private Test
Records & GRAMA
Resources
Revenues, Cash Receipts & Deposits
1:1 Student Technology Initiative - Student/Parent Responsibility for Device
Section 1: Introduction
Section 2: Employee Ethics
Section 3: Strategic Planning & Budgeting
Section 5: Expenditures - Purchasing, Payments, Cash Disbursements (Non-Personnel Costs)
Single/Sole Source Request Form
Section 6: Expenditures--Payroll, Benefits, Human Resource Management
Additional Duty Contracts
Beaver High School Authorized Substitute Workers & Athletic Coaches
Beaver High School Authorized Substitute Workers & Athletic Coaches
Beaver High School Authorized Substitute Workers & Athletic Coaches
Belknap Elementary School - Authorized Substitute Workers
District Office Review & Generation of All Contracts
Easy Time Clock System Resources
Milford Elementary School Authorized Substitute Workers
Milford High School Authorized Substitute Workers & Athletic Coaches
Minersville School Authorized Substitute Workers
Notice - 2015 Flex Spending Account Contribution Limits
Notice - 2015 Health Savings Account Contributions Limits
Primary Assignment Contracts
Substitute Contracts
Substitute Teacher Pay Scale
Section 7: General Accounting, Chart of Accounts, Cash Management, Banking
Transportation
2013-14 Bus Driver Staffing Plan
Activity Trips - Bus Scheduling Procedures
Bus Driver Work Hours Restrictions Law & Required Log Books
Bus Idling Reduction Law & Standards
Is Using a Suburban Appropriate for Your Small Group Travel?
Resources for Bus Drivers
Bus Driver Pre- & Post-Inspection Reports
Bus Driver Procedures - Need for an Emergency Sub
East Pool Driver Rotation - Activity Bus Trip
Route & Activity Bus Driver Time Sheets
West Pool Driver Rotation - Activity Bus Trips
Resources for Parents, Schools, Faculty, & Staff
150+ Mile Travel Request Form
Bean Farm Route (Greenville/Adamsville)
Bus: Student Disciplinary Action Procedures
Guidelines for Activities & Field Trips
Manderfield Bus Route
Milford Flat Bus Route
Milford Highway #21 Route
Minersville Route
Northcreek & Grove Bus Route
Rental of School Buses
Student Release to Parents - Activities & Field Trips
Use of Private Vehicles for Transporting Students
Board Meeting 10.17.17
Board Meeting 10.30.20
Board Meeting 2.14.17
Board Meeting 2.20.18
Board Meeting 3.9.21
Board Meeting 6.22.21
Minersville s
Payroll, Salaries, Benefits
Overtime & Compensatory Time Policy
*Please refer to the document on this web page available for download.
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