PURCHASING POLICY:
The Business Administrator and others who have been designated shall be the only persons authorized to obligate the district for the purchase of supplies, equipment, and services. The only other exception would be in the event of an emergency wherein loss or harm will result without immediate action.
It is the policy of Beaver County School District to comply with and utilize procurement procedures required by law and set forth in Utah Code 63G unless more restrictive procedures are adopted by the Beaver County School District Board of Education.
Purchasing Authority: Those whom have been designated have been given exclusive authority by the Board and State law, unless otherwise stated, to:
1. Initiate, conduct, and/or conclude negotiations concerning the purchase of materials, equipment, supplies and services for the district.
2. Obligate the district for goods and services duly approved.
3. Those who have been designated are not authorized and will not arrange personal purchases for faculty and staff. The use of the district's name directly or by inference to obtain a reduced price for any product being purchased for private use is expressly prohibited.
4. The selection of sources and vendors is the responsibility of those whom have been designated. Local sources and state government contracts are preferred and should be suggested whenever possible.
5. All employees, officers, and designees are expected to follow all ethical provisions of the Utah Procurement Code and Utah Public Employee Ethics Act.
Purchasing Responsibilities:
1. Any purchase of $10,000 or more for supplies, equipment, or services must be processed through the central district office.
2. Any purchase of $50,000 or more for supplies, equipment, or services requires prior approval of the Board of Education.
3. All purchases made by delegated agents must be made through an authorized approval process prepared by faculty and staff. All purchases of $1,000 or more must receive prior approval to determine the availability of funds and compliance to purchasing procedures.
4. Competitive prices shall be sought from all available sources whenever possible.