Employee Travel Reimbursements. Employee travel reimbursements are subject to the following guidelines:
1. The Travel Reimbursement Form must be signed by employee and supervisor.
2. All out of state travel must be approved by the Superintendent.
3. The employee must travel outside of Beaver County for at least 4 hours or be in a remote location within Beaver County for at least 4 hours to be eligible for meal reimbursement.
4. Invoices/receipts for all costs must be submitted with the Travel Reimbursement Form--conference fees, hotel, parking, etc.
5. The employee must leave before 6 a.m. to claim breakfast reimbursement and return home after 6 p.m. to claim dinner reimbursement.
6. Must attach copies of conference agendas, training programs, bus trip report, etc., to validate purpose of travel.
7. Employees generally will not be authorized reimbursement for miles if a District car is available.
8. Employees may not claim meal reimbursement if they are provided a meal as part of their trip--i.e. at conferences or hotel.
9. Bus Drivers: Activity trip bus drivers are eligible for meal reimbursement if their trip meets the requirements of 1, 3, 5, 6, 8, 9, & 10. Bus drivers and employees are not permitted to accept free meals (gift) from restaurants per state ethics requirements.
10. The supervising administrator who approves the request must also approve the budget which the costs will be charged to.
11. Gifts: Employees are not permitted to accept free meals (gifts) from restaurants per state ethics requirements.
The Employee Travel Reimbursement form can be obtained from the Purchasing Forms web page