School Procedures Performed on a Daily Basis:
1. Where feasible, the school secretary should give the student a receipt for cash receipts and make
sure a duplicate copy of the receipt is retained for future reference. If this is not possible, it is
recommended schools keep a log of all cash/check receipts by date, student name, and amount.
2. All money received in a single day should be correctly entered in SIS by days end.
3. At the end of the day, a report should be printed out from SIS totaling all receipts for the day.
4. Count the cash and checks. The total amount $$$ counted MUST equal the amount on the
daily report from SIS. Cash counting procedures should be consistent with the procedures outlined in
Cash Receipts & Deposits - Policy & Procedures.
5. The principal should verify that the total amount $$$ on the deposit matches the report from
SIS. This daily SIS report should be retained for future reference.
6. A deposit slip is completed. The cash and deposit slip should be put in a security deposit
plastic bag and 1) stored in the safe until the deposit is taken to the bank, or 2) take the deposit
to the bank. A copy of the deposit slip should be stapled to the SIS daily report from #5 for
future reporting and reference. The SIS report and copy of deposit slip should be filed for
reporting at the end of the month. If you do not have these plastic bank security deposit bags
for school lunch/breakfast deposits, please call Bonnie right away to order some. Deposit procedures should be followed as explained in Cash Receipts & Deposits - Policy & Procedures.
*If you do not know how to print out the daily SIS report, please talk with Bonnie immediately.
*Please note there should be a separate deposit/deposit bag for every day of the week. Do not
put multiple days’ receipts into a single deposit/deposit bag.
7. Administrator Review & Oversight: The principal should conduct a review and ensure timeliness of deposit, input and accuracy of information in the SIS system, and other procedures meet the requirements outlined in Cash Receipts & Deposits - Policy & Procedures.
District-Level Procedures Performed Monthly:
1. Each school secretary should retrieve all SIS daily reports (with stapled copy of deposit slip)
for each day of operation. S/he should submit these to the District Office. If the District Office
does not receive these by the 5th of each month, the principal will be contacted for follow-up if
needed.
2. The District Office will compare deposit slips, SIS reports, and the actual amount that went to
the bank for each school for each deposit. Discrepancies will be immediately reported to the
Business Administrator for follow-up.
IMPORTANT: Under no circumstances should students be 1) entering information into SIS for
receipts, 2) counting cash, 3) making the actual deposits at the bank.