District Best Budget Practices

Beaver County School District is committed towards improving its budget practices continually.

The Government Finance Officers Association (GFOA) is currently revising its budgeting practice standards for school districts. Beaver County School District is now working to align its practices with GFOA's new standards.

PLAN & PREPARE PHASE:

• 1A - Develop Principles and Policies to Guide the Budget Process

  • Education Overview

  • District Mission, Vision, & Values

  • District Belief Statements

  • District Guiding Strategic Goals

  • The Importance of a "Structurally Sound" Budget

  • Economics of Limited Resources & The Budget

  • District Guiding Financial Policies

  • District Guiding Budget & Financial Management Principles

  • District Guiding Budget & Financial Management Best Practices & Procedures

  • Legal Compliance Internet Resources

    • Governmental Funds

    • Relationship of Programs & Governmental Funds

    • Revenue Methodology & Classifications

    • Expenditure Methodology & Classifications

    • District Chart of Accounts

Other Budget & Fiscal Management References:

• • • Utah Property Tax System

    • School Fees & Fee Waiver Compliance and FAQs

    • District Accounting Policies & Procedures Handbook

    • 2014 State Compliance Guide

    • GAO Yellow Book - Generally Accepted Government Auditing Standards

    • Federal Office of Management & Budget Circulars for Education

    • Governmental Accounting Standards Board Pronouncements (GASB)

• 1B - Establish a Partnership between the Finance and Instructional Leaders

• District Governance Structure

  • The Board of Education as the Oversight Governance Committee

  • District/School Administration Executive Committee

  • Employee Association Committees

  • School Community Councils

  • Teacher Professional Development Cohorts

• Role of the Board of Education - Powers & Duties Generally: 53A-3-4-402

• Role of the Superintendent as Chief Academic & Budget Officer

  • Governance & Ownership Over the Budget Process

    • Superintendent as Budget Officer: 53A-19-1-101

• Role of the Business Administrator as Chief Financial Officer

  • Duties of Business Administrator: 53A-3-4-303

• Decision-Rights & Accountabilities

• The Budget Process is a "Results" Driven Process Towards School Effectiveness

• How Effective is the Budget Process? (assessment checklist)

• 1C - Applying Cost Analysis to the Budget Process

• 1D - Analyze Current Levels of Student Learning

  • Belknap Elementary School

    • Student Achievement & Assessments

    • Enrollments, Enrollment Projections, Student Demographics

    • Class Size Trends

    • Staffing Statistics & Ratios

    • Key Performance Indicators Summary Report

  • Milford Elementary School

    • Student Achievement & Assessments

    • Enrollments, Enrollment Projections, Student Demographics

    • Class Size Trends

    • Staffing Statistics & Ratios

    • Key Performance Indicators Summary Report

  • Minersville School

    • Student Achievement & Assessments

    • Enrollments, Enrollment Projections, Student Demographics

    • Class Size Trends

    • Staffing Statistics & Ratios

    • Key Performance Indicators Summary Report

  • Beaver High School

    • Student Achievement & Assessments

    • Enrollments, Enrollment Projections, Student Demographics

    • Class Size Trends

    • Staffing Statistics & Ratios

    • Key Performance Indicators Summary Report

  • Milford High School

    • Student Achievement & Assessments

    • Enrollments, Enrollment Projections, Student Demographics

    • Class Size Trends

    • Staffing Statistics & Ratios

    • Key Performance Indicators Summary Report

• 1E - Identify Communications Strategy

  • Overview of the Budget Process

  • The Budget Timeline

  • Communication Strategies for Collective Input

  • Communication Strategies After Budget Decisions are Made

OTHER KEY DATA POINTS FOR PLANNING:

• FY16 Factors Affecting Budget

• Food Service Prices Comparison with Other Southern/Central Utah Districts