Copier Policy

If the copy machine is housed in your library, it is helpful to have a policy that is approved by the administration and distributed to the staff at the beginning of each school year. It should define who can use the copier and what library staff is responsible for handling.

The copy machine is self-service only – library staff will not make your copies.

Library staff will be happy to assist with the following copier related duties:

• • Help teachers troubleshoot problems like paper jams

  • Change toner

  • Call for service

  • Make sure paper is available for restocking the machine

  • Call for more paper when down to last 20 reams

The copier is for Certificated and Classified Personnel only.

• STUDENTS ARE NOT TO USE THE COPIER!

• Please make sure your lesson plans for substitutes include enough copies for all students. Library staff is not available to make emergency copies.

• If the copier repeatedly has the same malfunction or error code (i.e. needs toner, or jams repeatedly), please inform library staff so we can call for service.

• Please use the bypass tray for colored paper, cardstock, or transparency paper.

• Please use the appropriate type of transparency paper for this Xerox copier (remove white strip of paper before use).