Special procedures:
Telephone coverage
1. All administrative staff (and when available, parent volunteers) will receive training on emergency guidelines and use of the phone system
2. During a weather emergency, available staff and volunteers will be assigned to telephones in Old Main or FISW offices
3. An assigned runner will keep telephone handlers informed about developments.
4. The receptionist will transfer incoming calls as quickly as possible to phone handlers.
5. When a phone handler takes a call which requires a response, he or she will get the necessary information and make the response.
6. It is important for homeroom teachers to keep their phone lines open for communication with the phone handlers.
Holding Plan
1. Students go to homerooms (non-homeroom teachers may be assigned to a room in order to allow a teacher with family responsibilities to depart).
2. When approximately 50% of the students have departed, homerooms can be combined to allow some teachers to leave (teachers within a grade level to work out arrangements voluntarily and inform divisional offices who is staying, which rooms have been combined, and where).
3. When approximately 90% of the students have departed, the remaining 10% can be gathered in a holding area for further instructions (FISW in the commons area, ES in the elementary commons, US in cafeteria, PS in cafeteria, and walked to ES; parents will be notified).
Feeding Plan
1. At 13:00 cafeteria staff alerted to possible need to remain.
2. At 15:00 cafeteria staff will be informed of the situation, and if appropriate asked to remain until 17:00 for decision.
3. At 17:00 the students likely to require an evening meal are counted.
4. Preparations for meal begin by 17:00.
5. Meal served (in shifts if necessary) beginning 18:30
Entertainment Plan (depending on numbers, projected length of the wait, and the availability of staff, some subset of the following activities will be offered):
Students to sign out from homerooms or holding areas to specific locations:
1. Videos set up in auditorium / FISW Room 65.
2. Open gym for US students - old gym
3. Organized games for ES students in sports hall.
4. Stories in ES library / FISW library.
5. Quiet study in US library.
6. Board games and other activities in designated rooms.
Overnight Plan
1. Red Cross contacted for assistance if numbers are high (we may not be a top priority for them).
2. Food service contractor contacted to extend hours of service.
3. Depending on the numbers remaining, rooms and chaperones are designated.
Cross reference: