Email groups

We hold a number of email groups to allow us to contact groups of people easily.  These include people with addresses outside of @arcolatheatre or @arcolaenergy such as casual staff and volunteers.  Managers of these groups are able to add and remove members.  External members should get a confirmation email when they are added.

The groups we currently hold include:

Theatre

facilities@arcolatheatre.com - People involved in facilities work

fohteam@arcolatheatre.com - FOH supervisors plus FOH managers.

fohstaff@arcolatheatre.com - All FOH staff

fohvolunteers@arcolatheatre.com - FOH volunteers

barstaff@arcolatheatre.com - All bar staff

participationstaff@arcolatheatre.com - All participation staff

techstaff@arcolatheatre.com - All technical staff

Adding Gmail filters for groups

It is possible in Gmail to make rules to put emails form groups in their own folder, so you can keep them separate from your inbox.  

Follow the steps below to create a filter to automatically move your group’s messages into a label:

1. Click the down-arrow in the right side of the search bar in Gmail

2. In the advanced search options box, enter your group’s email address in the To: field

3. Click Create filter with this search in the bottom, right corner

4. Check the box next to Skip the Inbox (Archive it)

5. Check the box next to Apply the label: and select New label… from the drop-down menu

There are  more instructions here.  

Sending Email from a group address

If you are an owner or manager of a group you can send from the groups address.

Step 1: Add an address you own

• 1. On your computer, open Gmail.

  2. In the top right, click Settings 

  3.   Settings.Click on See all settings.

  4. Click the Accounts and import or Accounts tab.

  5. In the "Send mail as" section, click Add another email address.

  6. Enter your name and the address you want to send from.

  7. Click Next Step 

  8.  Send verification.

  9. Click Add Account.

Step 2: Confirm the address

• 1. As the owner of the group, you should receive the confirmation code in your email.

  2. Open the confirmation message you got from Gmail and use the code to verify the address.

Step 3: Change the "From" address

• 1. In the message, click the "From" line.

  2. (If you don't see this, click the space next to the recipient's email.)

  3. Select the address to send from.

Adding or removing members

Open a new tab in Chrome.  Click on the grid of dots in the top right of the screen and select Groups (alternatively go to groups.google.com).