06) Planning

THIS IS WORK IN PROGRESS

We have created a Human Resources management system (HRM) planning tool, "HSM ISO xxx workbook", to ensure that all relevant HRM aspects (requirements, risks, changes) are captured and that the HRM delivers its intended output. Through this workbook we plan and manage:

a) Compliance to UK Law / ISOxxxx:

 - What should we use??

 - UK Law

b) Process Ownership & Communication - RASICs (Responsible, Accountable, Supporting, Informed, Consulted):

- For all HR processes.

c) Quality Objectives:

- Formulated in a SMART structure: Specific, Measurable, Agreed/Assigned, Realistic, Time-based.

- Flow from Arcola's HRM company level objectives (see 06 Planning under 00 IMS).

- Arcola's HRM objectives are (2018-19):

HRM Objectives (draft):

• Effective and appropriately skilled teams

• Happy and highly motivated

• Continually learning

• Good HR practice

• High staff retention

• Diverse workforce

• Good relations

O-HRM-01 Integrate other management systems with HRM and build Risk and Change management processes (System management).

O-HRM-02 Review Job Descriptions across the companies and ensure Requirements of other Management Systems are included (Requirements & Structure).

O-HRM-03 Establish guidelines for open recruitment ensuring broad reach. Establish online tools for robust and efficient selection. (Recruitment).

O-HRM-04 Establish Standard Contracts for all types of roles, incorporate in to Contracting App and issue to all People (Contracting)

O-HRM-05 Refine Induction process, including online check-sheet for critical elements e.g. Health & Safety

O-HMR-06 Identify compliance needs and ensure adequate resource for compliance activity (Compliance).

- Each of the above HRM objectives has a quality goal and a plan to reach it. 

Agree Priorities for each Role with appropriate KPIs (Project portfolio management). Simon Mylius

d) Risks:

 - Risks include Threats and Opportunities.

 - We are using international best-practice per ISO 31000:2009 Risk management - Principles and Guidelines

 - Risk assessment approach is to: i) Identify events, ii) Identify sources and consequences, iii) Evaluate the magnitude of risk. 

 - Risk management approach is to: i) Identify existing controls, ii) Identify further controls, iii) Decide strategy, iv) Implement decided controls and v) Monitor risk.

e) Changes to QMS:

 - Based on Improvement needs.

 - As required by Risk management.

 - As required by external changes (requirements, SWOT, Interested parties, etc).

f) Schedule of QMS annual delivery:

- Scheduled activities for System level management.

- Scheduled activities for each Quality process.

- Scheduled delivery of Quality objectives.

ADD DRIVE FOLDER

More this stuff

 - Human Resources is a key Management System, strongly informed by, and interfacing with Quality Management System, Health & Safety and Risk Management

 - Overall responsibility Ben Todd, day-to-day management Natalja Derendiajeva

 - Performance Management System for all staff

 - HR as a standing agenda item for Board Meetings

 - Comprehensive Equality & Diversity plan addressing all aspects of recruitment

 - Comprehensive Employment Policies developed with external HR consultants on call

Includes:

• Staffing Structure

• Line Management approach