H) Contractor Management

A prerequisite for engaging contractors is to ensure they are competent to, and capable of, undertaking the task for which they are required: See Contractor qualification policy; HSM145 for the company policy on engaging and managing contractors.

Contractors (and suppliers) are initially selected through the supplier selection process. Refer to Supplier Selection.

Ballard UK/Arcola Companies have a responsibility to ensure that contractor activities are then suitably controlled. 

This includes:

• • Reviewing company / person capability prior to work commencing

  • Having a responsible person for them on site

  • Supervision for certain areas / activities

  • Visitor safety brief given including evacuation routes

  • Sign in

  • Safe system of work reviewed including reviews of Risk assessment and method statement

  • Barriers and signage available if required to restrict work area

  • Communication of impact to those impacted

  • Changes fed into change management (controlling changes during contractor work)

  • Alignment with our Covid-19 practices

Outsourcing

Ballard UK/Arcola has the responsibility to ensure Contractors who are responsible for core company operations (i.e. match the scope of the HSM) conform to the HSM.

This should be a key consideration when selecting contractors to perform this outsourced work.  Refer to Supplier Selection.

The documents linked below are a basic overview and a checklist to help guide you and provide some structure to your interactions with contractors.  If the points in the checklist are unable to be completed or answered with sufficient detail, please make a note and discuss with your line manager before allowing work to commence.

The development of the contractor management process is based on continuous improvement, as such, the attached documents will be reviewed periodically