Embedded Files
The docs below are templates that should already exist in your program folders. Please do not make copies unless you have to.
Program start up tools
Program start up tools
These checklists will help you organize, prioritize and assign the tasks needed to start up your program.
New start up plan
New start up plan
The PDT to Program report and Start up plan template have been merged to avoid tracking and checklist duplication. This template will be handed over from PDT to program teams in International Recovery programs. This will help make a smoother transition, re-assign tasks as needed and plan for next steps for program start up.
Location: After PDT handover, this document should be copied and live under the programs Reports folder.
200_ [Program]_Startup Plan ChecklistOLD version of start up plan
200_[Program]_Pre-Program Meetings/CallsThis meeting and call planner will help you connect with all the people and departments involved with your program.
Located in:
The program's Reports folder
200_Full Staff Orientation- latest TEMPLATEAll Staff Orientation
Located in:
The program's HR folder
Orientation Guideline: Section 2 (Delivered by PD or OM)Program Compliance Guide for Volunteer Orientation
Team management
Team management
Please follow the HR Manager Resources and find below additional resources specific for International Recovery Programs:
Hiring/Onboarding
Hiring/Onboarding
Hiring a new member of the team can have different processes depending on the location of the program and the nationality of the candidate. This can be sometimes confusing so make sure to contact the HR department and your IRM in case of any doubts.
Program related documents checklist- aim to share these docs with any incoming staff member.
The AHAH HR guide for Mexico local contractors- (last updated 2018).
Positional Guidelines for each role. (For VEC &VRC please redirect to the VaAR portal page)
200_[Program]_Int' Rec Responsibility MatrixInt Rec Responsibility Matrix template
Located in:
The program's HR folder
200_[Program]_Duty & Break RotaTRAININGS AND RESOURCES
TRAININGS AND RESOURCES
TO BE UPDATED... and moved outside int rec. To be shared across program teamsl.
Providing feedback
How to not crash a plane
Check ins
Check ins
Good communication and feedback are crucial for efficient and successful operations and happy team. Below you'll find a find some of the meeting templates in place. For templates for operations, construction, community coordination, managers catch ups and other please click here.
Providing feedback
How to not crash a plane
A copy of all documents below, to be customized for your program, should already be located in your program's Reports folder, under "Review Sessions", with the exception of the Responsibility Matrix Review.
200_Staff Meeting TEMPLATE - DATEWeekly Staff meeting
200_[Program]_[Staff Name]_[Date] 10 Minute Conversation TEMPLATE10 minute conversations- once a month
200_Performance Review- templatePerformance Reviews- Mid and end of program
200_[Program]_Int' Rec Responsibility MatrixResponsibility Matrix Review- one month in and as needed
200_First Review - Project ObsidianFirst program review
200_[Program]_Mid Program ReviewMid Program Review
200_[Program]_Workbook DebriefEnd of program/Workbook debrief
Other templates
Breaks and Mental Health
Breaks and Mental Health
Team bonding activities
Team bonding activities
REPORTING
REPORTING
Weekly catch up's with your manager
Incident reports: Intelex
Data: Salesforce
Best Practices Log: The Purpose of this document is to Capture Best Practices, Lessoned Learned, and Serious Concerns. These are then Reviewed with the International Recovery Manager and Incorporated into Staff Orientations, Volunteer Info Packs, Guidelines, Expectations, Designs, and Standard Operating Procedures.
Fortnightly reports
Workbook
Ramp Down Resources
Ramp Down Resources
Templates for end of program reporting:
DRR: Preparedness plans and maintenance manuals
Beneficiary Feedback: Guide and questionnaire
Workbook completion and review
Donor deliverables
Positional guidelines template
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