New Vendor Setup

Domestic Vendors:

Insurance Requirement for Programs: All vendors performing work on our programs are required to carry workers compensation and general liability insurances. Please refer to the Certificate of Liability Insurance example in the left pane for minimum coverage limits required to work on our programs. You can also DOWNLOAD and share our insurance requirements with your vendor. 

Insurance is a mandatory requirement so as a time saver, please request a certificate of insurance as part of your vendor vetting or quote process.  A certificate of insurance is produced by their insurance agent listing insurance coverages. Insurance is mandatory to protect us in the event of property loss/damage or injuries, so we cannot waive the need to carry insurance.  

Some states offer workers compensation waivers 'opting out' of coverage to some companies meeting the criteria with their state. This waiver doesn't release us from potential liability in the event of injury/loss. These vendors are still required to have workers compensation to work for us.

If you have a preferred vendor, but they do not carry these insurances, simply ask them to secure the required insurance, building any costs into their quote. 

Lori Sylvia, Comptroller, is your point of contact for insurance related questions. She can also help by directly working with your vendor regarding insurance requirements. 

Vendors providing services off program do not require certificates of insurance.

Setting up your Domestic Vendor with AP: After you have a vendor chosen, please email AP@allhandsandhearts.org with the company name, contact name, email address, and a brief summary of work (i.e. painter, drywall, delivering materials, plumber). Susan Raposo, Senior Accountant, will reach directly out to your vendor to set them up in our payment system. Once complete you will be updated your vendor is approved to begin work.  

Lori@allhandsandhearts.org | Susan.r@allhandsandhearts.org  |  AP@allhandsandhearts.org