Shared Google Calendars

Google Calendar and AHAH

AHAH uses google calendar for internal and external meetings. Everyone in the organisation is automatically assigned a personal calendar associated with our @allhandsandhearts.org address. When invited to events, these events are automatically added to this calendar. 

Shared Calendars in Google

Shared calendars in Google are a great resource to help coordinate long-term events with shared ownership.
Shared ownership allows multiple people to manage access, events etc. This is particularly useful for long term events that are consistent. Each calendar can have multiple events with different attendees, so they can be a great way to organise events internally.

Why should we set up Shared Calendars?
This will prevent issues with team member transitions and 'ghost' calendar events that no one can edit! This also helps manage OOO challenges around calendar. 

How to create and manage shared calendars?

1. Creating shared calendars

2. Share the newly created calendar

3. Add event to shared calendar

4. Change visibility of individual event

Suggested Use Cases

1. Org Fortnightly Calendar; all program fortnightlies would be on this calendar as separate events. Org Fortnightly Calendar would be managed by Ops Management team and add the SNR management group per program so they can manage their own events. 

2. Program Finance & Logistics Calendar; all program finance/logs calls added here as seperate events. Managed by off program finance and logs team and part of program set-up checklist. 

3. Department Team Meetings; use department group to auto-add new team members as well as allow team to change events, very helpful in the case of OOO etc.