A supplier invoice is the bill issued by a vendor for goods delivered or services rendered to a customer. The recipient of a supplier invoice issues its own invoices to its customers, and so may refer to supplier invoices as vendor invoices to more clearly differentiate them.

This topic covers how to setup a Supplier Invoice Transaction Type.

All of these fields and tabs are explained in detail in the Transaction Type topic, here.

What you'll find on this page

• • Start here

• Transaction Types

  • General

  • Items & Inventory

  • Accounting

• Copy Rules

• Templates

• Reporting

Start here

1. Navigate to Setup > Transaction Types > Edit.

2. Click Add. A new record will appear at the bottom of the screen. You will note that some fields are auto-populated already.

Transaction Types

General

The defaults for Transaction Types only require a small amount of change. The only fields to change are:

1. Description - Enter 'Supplier Invoice'.

2. Code - Enter 'SI'. This is the 'nickname' of the Transaction Type.

3. Contacts - Select Suppliers - All. This is so that users can create a Supplier Invoice for all Suppliers.

Items & Inventory

As above, there is minimal change required here. More on Items & Inventory here.

• Pricing Item - Select 'Supplier Price'. This is so that only the Supplier price will apply to the Item

• Item Type - Select 'Items'. This allows users to add Items from the Item lookup or the Add Item Panel.

Accounting

• Accounting - Check the box. This allows Supplier Invoice transactions to debit or credit specific accounts.

• Landing Costs - Select 'Allocate'. This means that costs associated with this Supplier Invoice are allocated to Landing Costs. More on Landing Costs here.

Remember to setup the Accounting settings for this Transaction Type. Navigate to Main Menu > Setup > Accounting > Transaction Types.

The only fields you need to change are the following:

1. VAT Type - Select 'Standard - 15%'

2. Dr Category- Select 'Cost of Sales'. This determines what Account Category will be debited by default. Selecting 'Cost of Sales' allows you to allocate outstanding Invoices against your Cost of Sales.

3. Dr Account - Select 'Purchases'. This is the account that will be debited by the Transaction. This is so that you can allocate outstanding Invoices against your Supplier.

4. Cr Category - Select 'Payables'. This determines what Account Category will be credited by default. Selecting 'Payables' allows you to credit the Supplier account.

Copy Rules

These are dependent on the other Transaction Types that need to be linked to Supplier Invoices. For a more in-depth explanation of Copy Rules, click here.

• Supplier Invoices to Supplier Payments - This allows you to create a Supplier Payment transaction linked to the Supplier Invoices transaction.

Templates

A template can be setup for Transfer Issues. More on Templates here.

Here is an example of a Supplier Invoice.

Reporting

Supplier Summary

This is an instant summary of Supplier transactions over time. More on Supplier Summaries here.

You can add Supplier Invoices here to show the invoices that have been received on the Supplier Summary.