The contact that commissioned a service or incurred into a direct cost to fulfil a project or company requirement. These are usually, Resource Managers, Producers, Business Development team, Marketing.

It is important that the data is accurate and the different categories and cells are completed correctly, just so filters can be used correctly for report purposes.

Please always specify the type of cost:

• Freelancer - 3rd party person hired to complete a task or project. Please ensure Final fee is filled in and number of working days to complete the task logged.

• Direct Cost - any costs incurred in a project that do not belong to a specific service provided by a Freelancer. These could be: equipment hiring, catering, artists fees, usage rights costs, a software plugin.

• Marketing - any costs incurred by the Marketing team to meet the annual plan of activities.

It's important that any 'Internal Projects' or 'Pitch Projects' are logged as 'Visual Method' under 'Client'.

A PO number must be generated to each service ordered and completed. 

Lucinda Rosson creates and saves the PO in the tracker. If urgent, this can be requested directly via private message.

The respective PO number must be shared with the 3rd party supplier for Invoice submission purposes.

Any 'Direct Costs' receipts must be shared with Lucinda for tax reference purposes.

All '3rd Party Invoices' must be submitted to: invoice@visual-method.com with the order contact in copy - the person that requested the service.

NOTE: The respective PO number must be mentioned in the body of the Invoice, in order to the accepted and processed for payment. Fail to do this, Invoice can be rejected and payment delayed. 

Standard freelance payment terms are approximately 30 days from invoice date. Depending on the date of submission.

There are two payment runs per month on Fridays. The invoices payment will be allocated to the next available payment run. That is > 30 days from invoice date 

NOTE: An exception is made for remote Freelance 3D Modelers to assist with maintaining a strong working relationship. We pay them in 14 days from invoice date. Again, their payment will be the next 2 weekly Friday payment run that is >14 days from invoice date.

When confirming a job with Freelancers, please clearly confirm in writing the offer price or final fee agreed, completion dates if applicable, Job Number and PO number (if created already, otherwise whenever is ready).

We suggest writing the following disclaimer in the bottom of the email:

PAYMENT: Please invoice within 7 days of completing the job or by the 4th day of the following month to ensure our payment terms of 30 days from receipt of invoice are met. E.g. if job completed 31st of March, please submit invoice no later than 4th of April.

All invoices should be sent to invoices@creativecontent.works quoting our job reference number and PO number in your invoice and also in the email subject header when you send it. Please also copy(cc) in the email the person that requested the job.

Please note, you may not receive an acknowledgment to your submission. You may receive a response in the event that your invoice has not been submitted successfully.