Directions - Clever - Substitute's Badge

Clever creates a sheet with a QR code and instructions you can give a substitute which they can scan to access the accounts on the page you created for them. In this way they will have access to the accounts you allow but you will not have to share your login credentials. Please use Caution. Anyone using this QR Code will have full access, just like you do, to all of the accounts on the Teacher Page you share. Only share it if the person you are sharing with is authorized to view the data in the accounts you are sharing.

Step 1

Navigate to 'My Teacher Pages'

You will need to follow directions on the 'Login' page and set up a 'Teacher Page' before you are able to share the access with a substitute.

A. Open the 'Pages' tab.

B. Select 'My Teacher Pages'

C. Select the 'Teacher Page' you would like to share with a substitute. Note: for security of confidential information you should share as little data as possible. Consider deleting apps from the Teacher Page if your substitute does not need it or creating a new Teacher Page containing only the apps they will need.

D. In the menu that appears select the 'Share with Substitute' option.

Step 2

Create Substitute Badge

A. Verify you are on the correct page you wish to share.

B. Check the resources your substitute will be able to access and make sure they are authorized to access that data. They will have your full access to those accounts.

C. Select the 'Create Substitute Badge' button.

Step 3

Set Expiration Date

A. Set the date you want the access to expire. This defaults to 5 days but should be set for the minimum amount of time possible. The longest you can set access is 14 days at which time you will need to create a new badge if you wish to continue sharing access.

B. Select the 'Create Substitute Badge'.

Step 4

Download the Substitute Badge

A. Note the warning that you can only have one badge at a time. However, you can void a badge at anytime which will allow you to create a new one.

B. The Substitute Badge will come with basic directions for the substitute to use it but consider following this link if you would like to print more information on substitute badges.

C. Select the 'Download Substitute Badge'

Step 5

Heading/Simple Instructions

You will be prompted to select a location to save the badge. Select a location you can easily find when printing.

Navigate to the location you saved the badge. It is likely titled 'substitute-badge' if you need to search for the document.

Open the badge document. It should look similar to the image on the right which contains the QR code and directions for the substitute. Print this document and give it to the substitute. Use caution when sharing and let your substitite know they should use caution as well. The QR Code gives full access to multiple accounts each with confidential student data.

Step 6

Voiding a Badge

Navigate back to the Teacher Page where you created the badge.

A. Select the 'Void Badge' Button. This will void the badge but if a person used the badge to access an account and are still logged into that account it will not remove them. It just prevents them from logging in again once they log out.

B. Confirm your choice by selecting the 'Void Existing Substitute Badge' button in the window that appears. Notice the Teacher Page changes to no longer show the option to void a badge and you will be able to create another.

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