Directions - Apptegy - Account Settings

Fill in user Details

Log in to your Apptegy account. Directions on the 'Login' page under the Apptegy tab may help.  That page also explains how to navigate the help menu tasks. The first four tasks cover setting up Account Settings and, because they are integrated into Apptegy, they may be easier to follow than the directions below.  To access your account settings at any time 

A. At anytime in Appetgy you can access the Account settings page by selecting the circle icon with your photo/initial and then select 'Account Settings' from the menu.  

B. Account settings are divided into three tabs.  Select the Details tab if it is not already colored purple.  

C. Select the purple pencil icon to edit your image. It is suggested you use your staff picture so parents and students will easily associate you with your messages.  When you select the icon you will be prompted to select an image file from your computer. Photos are accessible in the 'Staff Photo' Shared Drive.  You may need to download the image to your device before it can be uploaded to Apptegy.

D. After filling in a field with the requested information you will need to select a check mark before proceeding to the next field.  

E. Changing your password requires typing in your old password. Password requirements are listed below the area you type in your new password.

F. Change this preference if you would prefer a different language.  If your selected language does not match the prefered language of the person you are communicating with, you will receive their original message accompanied with a message translated to your preferred language.   

G. Time zone should be set to Central.

H.  Most staff won't have this setting option.  It adjusts the default choice if messages you write will be simultaneously posted to social media.  

I. Select the '+ Add new profile' button to input a new name and image. You will be able to select this alternate profile when sending messages in Rooms.  An example of use is a teacher using a profile for their classroom and a seperate profile for a team they coach.  Having two profiles may help students differentiate the messages they receive.  The profiles you create appear in the Profile section.  Select the pencil icon to edit them  

Set Notification Preferences

J. Select the Notification preferences tab. Note: Messages and other content can always be viewed as soon as it is posted.  Changing notifications only adjusts the notice message sent to your device. Also, personal device settings (i.e. a person not allowing a smartphone app to send notifications) will override any notification Apptegy sends.   

K. Selecting the 'Pause notifications' button temporarily turns off your regular notification schedule and brings up options to set an 'Out of office' message and set when you want notifications to resume. Pausing your messages temporarily overrides the settings in step H-J and turns the 'Pause notifications' button into a 'Resume notifications' button which you can select to delete your pause. An example of use is wanting to pause your notifications while on vacation or other event outside your regular schedule.  

L.  Turn this switch on to indicate you are available to receive notifications all day. Turn it off to bring up two fields allowing you to select the start and end time of when you want to be contacted.  

M. Under 'Allow Notifications' you can check specific days you would like to receive contact.  If you turned off the 'Avaliable all day' option in step L you will also be able to select specific times you would like to start and end notifications.  

N. Edit the 'Out of office message' if you do not want to use the default.

O. Your list of 'Content' will be different depending on your access in Apptegy.  'Messages' is for direct messages sent to you and 'Room announcments' is content sent to the Room's feed sent to all students.  

P. For each Content listed you can select how soon you want notifications sent to you. 

Q. Selecting Hourly, Daily, or Weekly will bring up an option to adjust the specific schedule for being notified.  

R. Select the 'Save' button when you are done making selections.  

Integrations

S. Select the Integrations tab at the top. 

T. These settings allow you to use Google's Single Sign-On button to login so should not be changed.  

U. When setting up a Room you can connect a Google Classroom so the message feed you create in it is also posted to your Room.  Select 'Unlink' if you would like to disconnect the Google Classroom.