Directions - Rooms - Set Up a Room

Rooms is a 2-way communication tool similar to Class DoJo, Bloomz, Remind, and the Band app. However, Rooms is part of Thrillshare, the school district's website, so it can be accessed by parents and student's through the school district's app. Rooms is also integrated with Skyward so it updates with your class rosters nightly and it has similar safeguards and archival capabilities as our district's email.

Step 1

A. Go to https://id.thrillshare.com and use the 'Sign in with Google' option to sign in. If this is your first time logging in you may have some extra steps described on the Apptegy 'Login' page of the Self Help Site.

If you have not set up your account you can follow the directions on the Apptegy 'Account Setup' page.

Your account will show 8 sets of directions extending out of the purple circle icon at the bottom right until you mark each one as completed. The fifth set of directions titled 'Create your first Room' is a guide you can follow as an alternative to the directions below.

B. On the 'Account' page, select the 'Rooms' icon at the left.

Step 2

First Time Set Up (Proceeded to Step 3 if you have already set up one of your classes)

If this is your first time opening Rooms there will be a 'Task' panel at the right. Open the drop down menu by each step and follow its directions. Some additional details are in lines A-H below. You may skip a step and return to complete it later. When you complete a step select 'Mark as complete' at the bottom of the directions to remove it from your 'Tasks' list. Open and close your task list by selecting the purple circle icon at the bottom right of the screen.

Note: The first four steps guide you through set up for Rooms. That setup can be adjusted but you will not be prompted to do that each time you create a new Class. The final four steps you will need to follow each time you set up a new 'Class'. The next step of these directions describe how to create a new class without following the tutorial Apptegy put in your 'Tasks' list. This step guides you through their tutorial.

Set Up Rooms Preferences:

A. Step 1 -You are encouraged to upload a photo to help families recognize who they are communicating with.

B. Step 2 -You will not receive notifications of messages outside the time of your 'Office Hours'. If you would like messages into the evening you will need Office Hours that are longer than the school day.

C. Step 3 -Select how often you receive communications.

D. Step 4 -If two people with different language preferences are communicating the message shows both the original text and translated text.

Set Up Your First Class:

E. Step 5 -Watch the video (or read Step 3 below) for details about this step. You will find class rosters sync from Skyward nightly. You are allowed, but not expected, to use the Behaviors module.

F. Step 6 -Announcements go to large groups. Rooms is currently live so only make an Announcement if you want it to be received.

G. Step 7 -Messages are sent to select individuals. Rooms is currently live so only send a message if you want it to be received.

H. Step 8 -Help Center provides further details and instructions. It can also be accessed by switching to the 'Home' tab at the bottom of the Task list.

Step 3

Set Up a Class

This video, created by Apptegy, guides you through the steps outlined below if you prefer to use it.

A. In the Rooms section of the menu at the left, select the 'Classes' menu so it opens.

B. Select 'All Classes'

C. If you want to edit a 'Class' you have already set up, select it from the list under 'All Classes' otherwise Select '+ New'

Step 4

Select Class Options

A. Type in a name that students and parents will associate with the Rooms 'Class'.

B. Choose the school where the class is located.

C. Consider having this match colors picked for Google Classroom.

D. The 'Behavior' module allows you to quickly assign points for a student's behavior which can be immediately viewed by parents. If you are unfamiliar with the 'Behavior' module it is suggested you leave it off until you have had a chance to review its features and decide if you want to use it.

E. The 'Materials' module allows you to upload documents that will be available to the 'Class' through the app. Your choice to have it on or off can be changed later.

Step 5

Add Users

A. You may need to select the 'Optional V' icon to open the 'Add Users' menu.

B. Select 'Rosters' to see the list of 'Rosters' that you have access to. They should match your class rosters in Skyward. You will be able to add one or multiple rosters into the Rooms 'Class' you are creating.

C. Click the '+' icon next to class roster(s) to add them to the Rooms 'Class' you are creating. When selected the plus icon turns into a check mark and the roster name is added to the right side under 'Added users'.

D. Select the 'Users' tab if you would like to add individual staff or students to your Rooms 'Class'. Then use the search menu to find their name and select the '+' icon to add them to the 'Added users' list at the right.

E. Select the '+ Add via CSV' icon at the bottom left if you would like to be guided through the process of uploading a spreadsheet of student's (helpful for extracurricular groups).

F. Select the Roster or User under the 'Added users' section at the right to remove them from the 'Class'.

G. Select the purple 'Publish now' button at the bottom right when you are ready for the 'Class' to activate with the current settings. This will add the 'Class' to your list of 'All Classes' at the right. You can select a class from that list to edit its settings.

Once you have set up a Room you may be interested in sending an Announcement, a one way communication that does not allow replies, or a Message, a message that allows individuals to reply to you or the whole group.

Page updated

Report abuse