Team ROVI Ultimate Listing Guide

Pre-Listing Phase

1. Complete a CMA to determine value 

2. Meet with the Seller for a listing consultation

3. Create a loop in dot loop and fill in the view details section - ALL INFORMATION YOU HAVE AVAILABLE SHOULD BE FILLED OUT

4. Sign the listing agreement and ALL required documents

• If you have Wet Signed Documents, add them in Dotloop

• Below is the list of required documents for each state

  • Massachusetts

  • Connecticut

5. Order photos - HERE is the link for Seven Roads work order form

• Make sure to add the Public Remarks highlights on the field specified in the work order form for Seven Roads to compose an accurate property description 

• Click HERE to know the different packages offered by Seven Roads

6. Install a Lockbox

7. Talk to your Seller to set-up a date and time to schedule an Open House, and to ask them of any special showing instructions (i.e. Time slots that showing need to be blocked, or if the seller(s) will be accepting Showing requests) 

8. Click on THIS LINK to notify your Listing Coordinator

• If you would like the Listing Coordinator to create the listing draft for you, you must make sure to fill out the listing entry form for MLSPin/SmartMLS (Note that each property type has it's own listing entry form as well)

• Click on THIS LINK to know the guidelines when entering information in MLS as recommended by ROVI Homes 

9. Order a sign

• Your listing coordinator will be ordering the sign for you if you are a 70/30 agent

• If you are an 80/20 agent, please refer to THIS ARTICLE on how to order your own sign

10. Go Live with the listing

Active Listing Phase

1. Circle dial neighborhood  - Just Listed / Open house invite

2. Host the Open House

3. Present all offers to the Sellers - THIS multiple offers doc may be helpful if you have a bunch of offers to organize

4. Have the Seller choose a real estate attorney if they haven't done so already 

Under Agreement Phase

1. Advise your TC when you have an accepted offer - USE THIS DOC FOR INSTRUCTION

• If you are not using a TC, load TC sell side task list in Dotloop

2. P and S admin will draft the purchase and sale (make sure the section in view details in Dotloop marked Required for P&S is completely filled out including all buyer side information, brokerage license numbers, lender, attorney and property detail). P and S Admin email is pands@rovihomes.com 

3. P&S admin will send to Attorneys to review and cc agents on this email

4. Once there is a final approved draft the Buyers will sign first   (TC will do it, if you are using a TC)

5. Sellers will sign second - Make sure deposit check has been received- Sellers agent will then send the FE copies to all parties (TC will send if you are using a TC)

6. Buyers will do their inspections and Sellers agent will negotiate requests based on sellers instruction

• Let owners know this is the buyers time, owners should not be there

• List agent only should be there if (stay out of the way!)

a) the previous deal fell apart due to inspections, explain repairs made or to be made

b) owner wants you there

c)  to give access 

7. Seller will Sign/ edit or decline  repair requests based on negotiations 

8. Seller to order smoke inspection. For install-refer homeowner to HCPS or Smoke Detector Installer/ Smoke detector solutions Nicholas Gezotis

9. Meet with appraiser if necessary  - Send comps, list of improvements, multiple offers, and if necessary explain how we priced home 

10. Verify buyers commitment / extend if not Clear to close 

11. Send any completed receipts

12. Send water and/or oil read to attorney - This article will breakdown water read steps by town 

13. Buyer will complete a walkthrough- make sure house is ready if necessary go to home a couple days in advance to ensure repairs are completed and house is broom clean

Closing - The agent does not need to attend closing

14. Coordinate key hand off

Post Closing Phase

1. Update FUB with clients new information to make sure SOI selection is in dotloop or tagged 

• New Address

• New house anniversary

• Tag past client

• If co broke went well let Hannah Panteleakis know

• Linkedin review of co broke agent

2. Remove the Lock box at the property

3. Order sign uninstallation from your Listing Coordinator (if sign was ordered from Listing Coordinator and if not request it from the sign company you ordered the installation from)