Closing out Files in Dot Loop 

PLEASE MAKE SURE BEFORE YOU SUBMIT YOUR DOT LOOP FILE - MAKE SURE THE FOLLOWING INFORMATION IS COMPLETED

File must be completed will all needed signed and Fully executed documents along with the Final Alta and Warranty Deed.  Also add any emails or documents necessary if any problems arise and there is a possible suit against us.

LISTING SIDE

o   PLEASE MAKE SURE YOU HAVE COMPANY REQUIRED DISCLOSURES FULLY EXECUTED – FAILURE TO DO SO COULD CAUSE A DELAY IN BEING PAID

a.       SELLER FL Company Level ROVI Affiliated Business Arrangement Disclosure Agreement

b.       06.02.21 Any State Consent to Electronic signatures and Wire Fraud Advisory for Sellers

c.       Standard Seller’s Disclosure (New Form Updated 12/28/23)– ROVI Florida

BUYER SIDE

o   PLEASE MAKE SURE YOU HAVE COMPANY REQUIRED DISCLOSURES FULLY EXECUTED

a.       SELLER FL Company Level ROVI Affiliated Business Arrangement Disclosure Agreement

b.       06.02.21 Any State Consent to Electronic signatures and Wire Fraud Advisory for Sellers

c.       Standard Buyer’s Disclosure (New Form Updated 12/28/23)– ROVI Florida (fill in $295 Transaction Fee)

d.       (optional)Exclusive Buyer Brokerage Agreement Consent to Transition to Transaction Broker (EBBA-6tn) (version 1) (version 7) (1)

IN THE VIEW DETAILS SECTION OF YOUR LOOP

a.       PLEASE ENSURE THE ADDRESS IS IN THE HEADING FOR THE LOOP NOT THE CLIENT’S NAME

o   PLEASE MAKE SURE THAT IN THE PEOPLE SECTION WHEN YOU ADD PERSON YOU INCLUDE THE FOLLOWING AND HAVE A LABEL (all this should be in there at the time the file is set up and offer is accepted.)

a.       INSPECTOR INFORMATION

b.       LENDER INFORMATION

c.       ESCROW/TITLE INFORMATION

d.       BUYER AGENT

e.       LISTING AGENT

f.        TRANSACTION COORDINATOR

EXAMPLE:

Please ensure to complete and fill out the sections below:

a.       CONTRACT INFORMATION

1.       TYPE: PLEASE INDICATE IF THE DEAL IS CASH, CONVENTIONAL, JUMBO, FHA , USDA OR VA

2.       You DO Not have to complete Transaction Number or Class

b.       OFFER DATES –

1.       INSPECTIONS DATE: PLEASE PUT IN THE ACTUAL INSPECTION DATE IF INSPECTION IS WAIVED TYPE IN WAIVED

2.       OFFER DATE – THE DATE YOU PLACED THE OFFER WITH THE LIST AGENT

3.       OFFER EXPIRATION DATE-DATE THE OFFER WILL EXPIRE

4.       OCCUPANCY DATE – DATE THE BUYER OR SELLER PLAN TO MOVE IN IF UNKNOWN PUT CLOSING DATE

c.       CLOSING

1.       CHARITY NAME – ROVI Gives

2.       CHARITY AMOUNT – MIN ON EVERY DEAL $25

3.       ENROLL IN TPMCO – $35 cost

4.       CLIENT SOURCE – WHERE DID THE LEAD COME FROM YOU CAN FIND IT IN FOLLOW UP BOSS IN SOURCE

5.       OTHER REMARKS – PLEASE MAKE ANY REMARKS NEEDED FOR FILE SUCH AS CASH, NEW CONSTRUCTION ETC

6.       TEAM/PERSONNEL DEAL – IS THIS A TEAM LEAD OR A PERSONAL DEAL FROM YOUR SPHERE

7.       SOI A/B/C – Are your clients categorized as

1. SOI A – Sphere/Family/Past Clients they give you the most referrals – these people are the ones you send gifts to every year and invite them to all our events

2. SOI B - Past Clients that you worked they most likely will not send a referral, but you want to still stay in touch with

3. SOI C – Vendors or people in your database that are there but most likely will not do business with

d.       CONTRACT DATES

1.  CONTRACT AGREEMENT DATE - Date contract was last signed aka effective date

2. CLOSING DATE- date scheduled for closing (please do not put on or before in this section)

EXAMPLE:

 e.       PROPERTY ADDRESS – PLEASE MAKE SURE YOU HAVE THE PROPERTY ADDRESS COMPLETED IN THIS SECTION

• Make sure the MLS # is added to this section.  If there is no MLS # please use NONMLS and add the LOOP ID from the loop in Dot Loop.

f.        FINANCIALS

1.       PURCHASE/SALE PRICE – AGREED UPON PURCHASE PRICE ON EXECUTED CONTRACTS

2.       EARNEST MONEY AMOUNT – AMOUNT SHOWN FOR DEPOSIT ON CONTRACT

3.       CLOSING COST CREDIT TO BUYER – WILL THERE BE A CLOSING COST TO BUYER OR SELLER

4.       EARNEST MONEY HELD BY – WHAT ESCROW COMPANY WILL BE HOLDING THE DEPOSIT – WILL BE SHOWN ON ESCROW RECEIPT OR CONTRACT

5.       COMMISSION BREAK DOWN NOTES- WHO WILL BE PAYING THE $295 TRANSACTION BROKER FEE (BUYER (BUY SIDE) OR BUYER AGENCY (LIST SIDE))

6.       SALE COMMISSION SPLIT % - BUY SIDE – 2, 2.5, 3 OR 3.5 NO NEED TO PUT %

7.       SALE COMMISSION SPLIT % - SALE SIDE- 2, 2.5, 3 OR 3.5 NO NEED TO PUT %

g.       REFERRAL- IF NO REFERRAL PLEASE ENTER 0 – IF YOU HAVE A REFERRAL FOR OPCITY PUT IN 35%, IF A REFERRAL TO ANOTHER AGENT PLEASE PUT IN THE REFERRAL AMOUNT (USUALLY 25%) WITH AGENT NAME, COMPANY AND SOURCE IF APPLICABLE – YOU WILL ALSO NEED TO MAKE SURE THE AGENT GIVINGTHE REFERRAL PROVIDES A W-9 SO OUR CORPORATE OFFICE CAN SEND THE CHECK ONCE CHECKS GET CUT

EXAMPLE:

h.       LISTING INFORMATION – TWO FIELDS ONLY NEED TO BE COMPLETED PROPERTY INCLUDES/PROPERTY EXCLUDES

i.         PROPERTY – ALL CAN BE LEFT BLANK

j.         GEOGRAPHIC DESCRIPTION – LEGAL DESCRIPTION ONLY

EXAMPLE: 

MAKE SURE TO SAVE ONCE ALL INFO IS COMPLETED.  IT'S  IN YOUR BENEFIT TO FILL OUT AS MUCH AS YOU CAN INITIALLY SO THAT COMPLETING THE DOCUMENTS WILL BE AUTOFILLED AND EASIER TO COMPLETE AFTER CLOSING.