2019-07 Fundraising position proposal

Post date: Jul 14, 2019 7:45:40 PM

On June 20th, 2019, the Finance Committee deliberated about the status of fundraising, and the prospect of how to handle the fundraising budget for the coming FY. The committee made the following recommendation in it's minutes:

The committee discussed Irene’s performance over the past year (and several years). While the Committee has concerns, we agree that it is in the best interests of AVP-USA to contract with Irene for the upcoming fiscal year, and we propose changes to the contract that will address some of those concerns, and create better prospects for success.

The committee proposes that we extend a master contract to Irene Webb for the 2019-20 FY for up to the budgeted amount. Over the course of the FY, AVP-USA would issue her a Request For Proposal (RFP) for any individual, structured goal the organization would like to achieve. She would respond with a specific proposal, including proposed number of hours to achieve the project and anticipated costs and expenses. We would then issue a work order for the work to be completed, and she would agree to complete the work for that project at that fixed price. The proposal could be structured with a series of milestones to achieve that would trigger payment of a portion of the contracted price. A work order would also state other expectations, such as increased funding goals for fundraising projects, expected communication with the Finance Committee and others, or follow-up communication with donors. The Fundraising Coordinator’s time would be compensated at a maximum rate of $50 per hour, and clerical and administrative functions would be compensated at a lower rate.

Action: Chad will relay this to Archer and Mahal, and see if, a) they agree with this approach, and b) if we need Board approval to go forward with this.

If we can proceed, we would create a master contract, offer it to Irene Webb, and then propose specific goals we would like to achieve, and ask for proposals from her. These would include the Fall Appeal, Planned Giving maintenance and growth, the Peace Fellows, the Lush grant, webinars with local groups, and other proposals as are appropriate.

Archer, Mahal and Rich agreed that because this is different from the way we have contracted for fundraising services in the past, the Board should weigh in on this. In preparation for the Board meeting, Chad created language that would guide consideration of the topic, which is in the attached pdf. Thank you for considering this.

Chad Dell, chair

AVP-USA Fundraising Committee