December

Post date: Dec 12, 2014 4:42:51 PM

AVP Conference Committee Notes

December 9, 2014

Notes by Nancy Hutchins

On the call: Rick Krouskop, Dawn Addy, Nancy Hutchins

Keynote Speaker:

Roger reported by email that he is still working on this. Dawn will look into a couple of possible leads and let committee know.

Contract/ C of C Retreat

Rick reports that U. of Puget Sound is reserving space for us, and a contract should be completed soon. We discussed adding to the contract meetings for C of C as follows: Thurs afternoon and evening, Friday morning and afternoon and a follow-up session on Monday afternoon & evening. Dawn will review this with C of C on Dec. 14.

Possible Plenary

During C of C retreat, Dawn plans for discussion of "big picture" issues such as when is a program AVP and when it is not. Ideas could then be brought to the whole conference in some way, possibly in a plenary session that might break out in small groups.

Budget

Rick shared a preliminary budget. Some modifications were discussed, such as:

    • Make more differential in price between single and double accommodations

    • Add a bit to registration fees to be more in line with recent years

    • Add scholarship fund replenishment under expenses

    • Add a transportation line ( People will need to be picked up from the bus that brings people from Seattle to Tacoma.)

    • Add additional $ to speakers and entertainment line, since this is an unknown at this time

    • Change commuter fees to be in line with general conference costs charged to others

Rick will do some revisions and get a preliminary budget out to Conference Committee and Finance Committee.

Local Committee

A Publicity person is needed. Would also be helpful to have an individual designated for Transportation that is not one of the Committee Chairs.

Transformer/ Website

A general announcement and call for proposals has been sent to the Transformer. No specific registration information has been included. Rick's time table is to have registration up by the end of January. He will put something up on the website about when people should return to register, as some might go directly there when they receive the Transformer.

Next Meeting

Tuesday, January 6, 4 PM EST. If we need to rearrange this, please let us know.