August 2020

Post date: Aug 09, 2020 2:51:30 AM

The Committee met July 19 and formulated the following Zoom guidelines and procedures:

AVP-USA schedules all calls on only one Zoom account, which means we can have only one Zoom call in progress at any one time. With the growing need to connect virtually more often, call connection problems are starting to occur. Some scheduled calls have not been able to proceed.

We can limit call conflicts and even absorb more Zoom calls if we all are careful to observe the following guidelines:

· All calls are conducted via assigned Zoom links that are available only to AVP-USA Committees, subcommittees, and registered State accounts. Current Zoom link roster: 6 Standing committees, 3 ad-hoc committees, 2 sub-committees, and 6 states.

· Requests for AVP-USA Zoom links should be reviewed by the requesting AVP-USA Committee for suitability and call scheduling impact, then sent to the Communications Chair (communications@avpusa.org) for implementation. Requests from State Groups will be reviewed by Communications.

· Calls must be scheduled on the Zoom calendar. This is done by the convener of the group. If a Board member is convener, use the Board Intranet calendar. All others schedule using the Avpusa.org calendar on the Committees page.

· Any scheduling conflicts are to be worked out between conveners of the calls.

· If you cancel a call, delete it from the calendar so the time slot is open to others.

· If calls are scheduled back-to-back, the first call must end on time.

· Be sure to end the call when done. Everyone has to exit at the end of a call or our Zoom account will be tied up for 12 hours.

· Keep our line free: Use the Zoom Test Link to install Zoom or to test your internet connection (https://zoom.us/test).