CATALOGING

USG Cataloging Policies

USG cataloging policies located here are issued by the USG Cataloging Group under the auspices of RACL. Please review prior to cataloging within Alma.

Bibliographic records

Bibliographic Standards [2017-05-04, USG]
Choice of Network Zone or Institutional Zone for Bibliographic Records [2017-03-31, USG]
Content Standards for Local Extensions [2017-03-31, USG]: Provides information about data of local importance in Voyager that needs to be preserved in the new Alma environment. Data can be preserved by moving the data to a prescribed field and appending $9 LOCAL at the end of the field, allowing a library to migrate and maintain local bibliographic information.
Language of Cataloging [2017-05-16, USG]
Creative Commons Statement [2023-23-22, USG]
Local Note Field Assignments for Institution-specific Information [Revised for FOLIO, 2024-03, USG]
Minimum Network Zone Brief Records [2017-05-04, USG]
Standard Bibliographic Utility [2017-05-04, USG]: Policy stating that OCLC Connexion is the standard bibliographic utility for the GALILEO Interconnected Libraries with the OCLC number as the standard number for matching and overlay or merge of records in the Network Zone. The current OCLC number must reside in the 035 $a field, with canceled OCLC numbers in 035 $z.
Subject Access in the Network Zone [2017-05-14, USG]
Single vs. Separate Bib Records Policy [2016, USG; Revised 2017-05-05]
Overlaying records in the NZ [2016]

Serials & E-Resources

Content standards for Electronic Resource Records in the NZ [2017-03-30]

Includes Content Standards and Methods for Electronic Resources Managed at System Level

Provider Neutral Records Policy [2017]

Holding & Item Records

Serialized Item Record Policies and Syntax in Alma

UGA Policy Justification [2018-05-01, UGA]

Withdrawns

USG Withdrawn Policy [2017-04-04]

Last Copy in Georgia Policy

Please see the Last Copy in Georgia page. This policy covers withdrawal and deaccessioning of materials from USG Libraries.

For more information about the USG Cataloging community, please visit our Home page or Help.

Disclaimer:

Training included is generally not configuration details. Those can be found in the Project Wiki. Those at your institution who are Alma certified can make configuration changes required. In many cases, crossover training will be required for certain staff. The institution is responsible for identifying those individuals and building appropriate training. The training list put together in this wiki is not a definitive list of all available resources, but we hope it is a list of the main concepts.