The Supplier Invoice module allows you to record and manage your Supplier Invoices before approving them for payment.

Discover Supplier Invoices

• Supplier Invoices Data Grid
• Supplier Invoice Interface

Supplier Invoices Data Grid

Navigation

Main Menu > Suppliers > Supplier Invoices > View

The Supplier Invoice data grid displays the general information about the Supplier Invoice, however additional fields are available in the Field Chooser: Account, Total (Inc), VAT and Ageing.

• The Ageing field displays the the amount of days from the Invoice Date to the Current Date.

For more about customising data grids, click here.

Supplier Invoice Interface

Navigation

Main Menu > Suppliers > Supplier Invoices > Edit/ New

1. Status - This shows the Status of the Supplier Invoice. The Status of a Transaction can be manually updated by using the Status button. Status changes are Audited and the Audits can be used by selecting Menu > View Audits. Only Active and Complete transactions are cascaded to the Ledger for accounting purposes.
2. Branch - This shows the Branch the Supplier Invoice is linked to.
3. Due Date - This shows the date the invoice is due. The Due Date is automatically calculated according to the Credit Terms linked to the Supplier.
   • The Supplier Invoice Due Date is automatically copied to the Ledger's Due Date field.
4. Detail - This section is populated with the Supplier details, Contacts and Reference, and any Notes. The linked Purchase Order number, Sales Order number and Work Order number are shown here.
5. Add Item - Select this button if you wish to add an Item manually to the Supplier Invoice.
   • Add Custom Item - This allows you to add an item that is not listed in Items.
   • Add Item from P/Order - Select this if you wish to add an Item from a Purchase Order.
   • Add Item from MMR - Select this if you wish to add an Item from the Material Movement (Receive).
6. Items - This shows the Items that have been added to the Supplier Invoice. Columns can be added or removed using the right-click > Field Chooser option. For more about customising your data grid, click here.
7. Status - This button allows you to set the Status of the transaction manually. All Status changes are audited.
8. Copy - A Supplier Invoice can be copied to a Supplier Credit Note.
9. Menu - This button provides additional functionality within the module.
   • Open Workflow - If this is linked to a Workflow, selecting this opens the Workflow in the side panel.
   • Open Transaction in Ledger - This opens the Transaction in the Ledger module.
   • View Linked Transactions - This allows you to view Inventory transaction and Supplier Invoices linked to this Purchase Order, in a pop-up window.
   • View Linked Purchase Orders - A linked Purchase Order View, which lists all the Invoices and Credit Notes linked to the Purchase Order, can be viewed alongside Supplier Invoices.
   • View Audits - You can view the Audits of all Status changes made to this Supplier Invoice in a side panel view.
   • View Supplier Summary - This shows the Supplier Summary in the side panel.

Update Material Price

BOSPrint provides functionality to Update Material Prices from a Supplier Invoice. Variances between the Invoice price and the Material price will be highlighted in red.

To Update Material Price simply right-click on the Item and select Update Material Price. See image below: