Timekeeping

The Timekeeping module is where you can capture the actual production times, either manually or using the QuickEasy Job Tracker.

You can view the information captured in this module in QuickEasy Reports, grouped by Sales Order, Work Order, Cost Centre, Operator, Customer or Job Category.

Timekeeping Data Grid

Navigation

Main Menu > Production > Timekeeping > View

Data Filter - This section is comprised of filters that populate based on your setups, for Date, Operator, Cost Centre and Production Code.
- Operators - This shows the list of Active staff flagged as Operator.
- Cost centre - This shows a list of all created Cost Centres.
- Code - This shows a list of Production Codes created under Setup > Settings & Defaults > Lists and Categories > Production Codes.
Data grid - This displays the Production records by Operator, Start and Finish date and time, Cost Centre, Code, Stage, Linked transaction, Customer, Reference, Item, Hours, Cost and Quantity.
Summary - This shows a summary of values for Hours, Cost and Quantity.

Timekeeping Interface

This function is used to manually capture time, if you are not using the QuickEasy Job Tracker.

Navigation

Main Menu > Production > Timekeeping > New/Right-click - Edit

Transaction detail - This is where the Customer information, Reference, Item and linked Transaction are specified.
Copy on New - If the box is ticked the information of the current field will be copied into the new Timekeeping record when New is clicked.
Production detail - This is where the Operator, Cost Centre, Hourly Rate and Production Code are specified. The Operator must be linked to a Cost Centre.
Time detail - This section covers the Start and Finish dates and times, as well as the cost.
Run Sheets - This field forms part of six separate Quantity-based questions, specific to a Cost Centre, that can be set up for Time Keeping. These will prompt you to provide a Quantity pertaining to that Cost Centre, and is used for Reporting purposes.

QuickEasy Job Tracker

Watch this short video for a quick overview of the QuickEasy Job Tracker:

Setup

Follow these steps to set-up the QuickEasy Job Tracker.

The QuickEasy Job Tracker needs to be downloaded from QuickEasy Tools. Simply open Tools, navigate to Utilities > QuickEasy Downloads > select the Tracker_Exe and click Download. For more about Downloading Executable files from Tools, click here.
Once you've downloaded and extracted the Job Tracker Exe into your QuickEasy BOS folder, you are able to open the application. See image below:

3. The Job Tracker needs a Login PIN. To set-up the PIN, navigate (in BOSPrint) to Main Menu > Setup > Staff > Edit > Settings > System > Tracker Login (PIN), and enter a unique PIN for the specific Staff member, and click save. See image below:

Note

The PIN can be two to three digits long. The application will open automatically once it has recognised a valid PIN.

However, if User(1) used a two digit PIN, for example 12, and User(2) used a three digit PIN, for example 123, then User(2) will be logged in as User(1) before he could complete his PIN.

This is because User(2)'s PIN 123, completes User(1)'s PIN 12 first. So for this to work User(2) must set his PIN to anything else that doesn't start with 12.

4. Enter the PIN you've setup in Staff Settings. Once you have entered the correct PIN, the Job Tracker will automatically open.

How to use the Job Tracker

Follow these steps on how to use the QuickEasy Job Tracker:

Run the Job Tracker application, enter the PIN to login. See image below:

A. Active Jobs - This field shows all the active jobs for the current Staff member.

B. Queue - This field will show all the jobs Queued for the selected Stage. The Jobs are listed by Work Order or Sales Order number and displayed in the color of the status.

To select a Stage, toggle the Queue heading button.

2. Once you've selected the desired Stage, select a Queued job and click on the Start button.

3. A Find field will open, here you can search for a Work Order or Sales Order by simply selecting between the WO or SO buttons and entering the number on the keypad. The Work Order you selected before pressing Start will be shown by default.

4. Click Next.

5. Select the Cost Centre the job applies to.

6. Click Next.

7. Select an Item to be executed for the specific job.

8. Click Next.

9. Select the Production Code for the job.

10. Click Finish.

Now you'll see the job listed under Active Jobs, with the date and time entered.

11. Once you are finished or need to exit the job activity, click on the Stop button.

12. A confirmation prompt will appear, click Yes.

13. Select the appropriate status for the job. This will update the Planning Board.

14. Click Next.

15. Add any notes if necessary.

16. Click Finish.

Now you'll see the job is removed from the Queue and Active Job fields within the selected Stage.

Now the Planning Board and Timekeeping modules are updated automatically.

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