The Ledger contains all of your Accounting transactions in QuickEasy, including details of the accounts to be debited and credited, for each transaction.
The BOSPrint Ledger supports multi-currency Transactions.
Make sure to first set-up the following:
Click here for more about Accounting Setups, Accounting Settings and Staff Accounting Settings.
Main Menu > Accounting > Ledger
The Entry Type Filter will be the default view, so before clicking View, first select an Entry Type from the Entry Type Filter (5), you can select a specific Entry Type or All.
The Entry Type data Grid will show the ID, Date it was created, Reference, Description, the allocated Debit and Credit Accounts, Branch, Excluding and Including VAT amount, Total amount, Allocated and Outstanding amounts of the Entry Types. See image below:
Main Menu > Accounting > Ledger > Filter - Entry Type > Entry Type - All > View
The Customer, Supplier and General Ledger Account data grid, shows different data than the Entry Types data grid. See image below:
Main Menu > Accounting > Ledger > Filter - Customer Account > Account - Customer > View
The Customer, Supplier and General Ledger Accounts data grid will show the ID, Transaction Type, Description, Reference, Date it was created and the Branch. As well as:
A. Opening Balance - When viewing a detailed Ledger, an Opening Balance will be displayed for the Account, (see more about Opening Balance below).
B. Ledger transactions - This section displays the Transactions against the Account.
6. Entry Type - This allows you to filter the records displayed in the data grid by Entry Type.
7. Account - This allows you to filter the records displayed in the data grid by Accounts.
8. Additional Filters - Check these boxes tho filter the records show in the data grid.
9. New - Click this button to create a new Ledger Transaction.
Once you have clicked on New > New Recurring a Recurring Transactions window will appear where you can select the desired Recurring Transaction. See image below:
Additional data grid fields are available in the Filed Chooser; Category, Credit Type, Debit Type, Due Date, Entry Type, Exl VAT, Non-VAT, Rep, Trail Error, Type.
For more about customising data grids, click here.
Main Menu > Accounting > Ledger > Filter - Entry Type > Entry Type - Select Entry Type > New > New Blank
You can also open the Edit Ledger widow by right-clicking on a Ledger Transaction and selecting Edit.
Ledger Transactions are automatically created when Transactions are made within the Customers and Suppliers modules.
Watch this short video on how to create a Customer Receipt Ledger Transaction:
When creating Ledger transactions, in most cases, users only need to enter the Date, select a Customer/Supplier/Account and enter an Amount - this can be done in the Transaction Header.
For more complex Transactions, multiple items might be required which must then be updated in the Transaction's 'Items' grid. These include:
By default only the 'variable' accounts are editable. Users can, however, make all the Categories and Accounts editable in a Transaction by selecting Menu > Enable Debits & Credits. (This excludes the Customer and Supplier Categories and Accounts which can only be updated from the Transaction Header).
To get started with QuickEasy Accounting, Ledger Transactions need to be created to record the Opening Balances as follows:
If the Debit and Credit accounts are not fixed in the Transaction Type setup, they are 'variable' and need to be updated when the Transaction is created. eg. The Debit account on an 'Expense' transaction type).