The Materials module is where you can list the Raw Materials, Components and Finished Goods that are used to produce or sell a Product or Service. Materials can therefore be defined as the Items - in part or complete - that the business offers as a Product or Service.
Considering that the production and sale of Materials is at the core of the business, data listed in the Materials module is drawn upon throughout BOS as Transactions are processed throughout the business cycles.
Main Menu > Materials
In the Material & Inventory Setup, you can manage every aspect of a Material Item in one place. The Edit Material Interface consists of eight tabs, see below:
Main menu > Materials > Setup Materials & Inventory > Select Category > New
Main menu > Materials > Setup Materials & Inventory > Right-click on Item > Edit
In BOSPrint you can maintain four prices for Materials as follows:
To view or enter the Supplier Price, Cost Price and Selling Price, navigate to the Units & Prices tab when editing a Material. See image below:
4. Inventory Price - This is the Unit price for Items that are in stock and the price that can be automatically updated from Goods Received transactions. It is also the price used on all Stock Issue transactions. The reason it is separate from the Cost Price is so that it can be updated automatically to accurately reflect your stock-holding without changing the Cost Price.
The Inventory Price is handy for a number of reasons, for example:
You have 100 Stock Items that you bought at a Price of R200. Then you do a Purchase Order for 200 of the same Item at a Price of R210.
Value of Items in Stock Qty 100 = (100 X R200) = R20 000
Value of new Items Qty 200 = (200 X R210) = R42 000
Combined value = R62 000
Thus the Average Inventory Price for the Material Item is, the combined value divided by the total Qty:
R62 000 / 300 = R206,67
To view or enter the Inventory Price, navigate to the Inventory tab when editing a Material. See image below:
When setting up a new database in the print industry, it is important to import the latest paper prices and lists from the national supplier database.
QuickEasy checks, collates and updates paper prices from all the major paper suppliers across the country on a monthly basis and makes it available for clients to import, so that they always have the latest prices, and the competitive advantage.
Follow these 9 steps to receive and update Paper Prices:
2. Open System Messages: System Messages normally open when starting QuickEasy BOS, else navigate to Main Menu > Help and select System Messages.
3. Receive: Click the Receive button to receive the latest System Message.
4. Once the message is downloaded, click the ellipsis (button with the three dots) and select Execute.
A Material Import window will appear.
5. Select Local Category and Local Supplier to match the Server Category and Supplier.
6. Click on the Options drop down list and select Add new prices and update existing prices.
7. Click Import.
8. Wait for the Import process to finish.
9. Close the Materials Import window.
To delete the message in the System Messages window, click the ellipsis button (three dots) and select Delete.
Imported price lists show the standard prices for which each supplier sells their products. Agreed prices and discounts between the business and a supplier are not in these updates. However, whatever adjustment % have been set per Supplier for that Material Item will be applied by BOS automatically.
When paper prices are added from Units & Prices tab in the Materials & Inventory Setup, the Supplier field is not populated, which allows the buyer to decide which paper Supplier to use when the job has been accepted. The Supplier and Note field can, however, be populated if a special supplier price needs to be recorded.
By default these imports will populate the Supplier Prices linked to your Materials. This is available only in South Africa.
Prices that have not been updated in the last 30 days will display in red when selected in an Estimate.
Creating User Fields in the Materials module allows you to organise data that the business needs to see, but is not part of the built-in module fields. These User Fields are typically useful when setting up a Material Item.
Main Menu > Setup > Settings & Defaults > User Fields > Select a Module > View
Find more about User Fields in the Settings & Defaults Module or in Base Concepts.
With QuickEasy BOS you’re able to maintain and manage all the raw materials, components, finished goods and tools in your business.
Material and outwork purchases make up the lion’s share of a company’s turnover – especially when it comes to manufacturing.
A company’s profitability is, therefore, significantly influenced by how well you buy.