Employee time entry is completed in the Vantage system. On the state network or VPN, you can access using vantage.utah.gov. Otherwise, you can log into the system at vantage.access.utah.gov. From the Vantage Dashboard, you can also access information such as leave balances, pay statements, and W-2 forms from your Employee Dashboard.

To enter time, click the Timesheet tile from your Employee Dashboard. From there, you can begin a new timesheet by clicking Create Timesheet. A pop-up window will show all available pay periods. Simply select the right one and click Create. You can view a step-by-step guide here or watch this video for a step-by-step demonstration.

Please note: Time must be entered in hours and minutes format (HH:MM). Round minutes to the nearest quarter hour (:00, :15, :30, :45). For example, enter 1 hour and 27 minutes as 1:30, not 1:27.

Non-exempt (Time Entry) Employees

Non-exempt or hourly employees are required to enter all hours worked and/or non-holiday leave taken for every pay period in accordance with the Courts Accounting Manual 01-02. The time entry should be completed no later than a business day following the last day of the pay period.

• Example 1: An hourly employee works eight hours every business day during a pay period when the President’s Day holiday occurs. The hourly employee should enter 8 hours of work on each day, EXCEPT: no hours should be entered on the holiday. The payroll system will automatically calculate the amount of holiday hours.

• Example 2: An hourly employee works their regular schedule of eight hours per day until a family vacation that is scheduled to begin on Wednesday of the second week of the pay period. The hourly employee should enter 8 hours of work for each day worked and 8 hours of annual leave for the three vacation days.

FLSA Exempt (Salaried/AutoPay) Employees

Exempt or salaried employees have very different requirements. The state's payroll system is programmed to automatically pay a salaried employee for 80 hours in a pay period (8 hours work for each business day and 8 hours holiday for any state holiday). FLSA Exempt (Salaried/Autopay) employees SHOULD NOT ENTER ANY WORK HOURS; doing so will result in incorrect pay. You will now only enter leave hours when they are used. You no longer need to enter work time to offset days involving both work and leave usage. 

• Current System Example: A salaried employee takes 6 hours of leave one day, the employee would enter 6 hours of leave and 2 hours of work. This will result in 8 hours for the day. 

• New System Example: A salaried employee takes 6 hours of leave one day; the employee would ONLY enter 6 hours of leave. This will result in the full 8 hours of pay for the day.

Please note: ALL employees are responsible for entering their own time. If an FLSA exempt autopay/salaried employee uses leave, make sure you log into the Vantage Payroll system to enter your leave hours prior to 11:59 PM one business day following the end of a pay period (generally, this is Monday after a pay day Friday).

Important Note for Time-Limited Law Clerk Attorneys and Commissioners: Vantage will automatically pay holiday time. You will no longer need to add OA leave on holidays to earn it.

Please review the Quick Reference Guide to become familiar with this process.

Pre-Vantage pay statements will be available for employees in old ESS through June 2026. These will not move to Vantage. On the ESS main page, click on "Pay Statements" under the "Payments" tab. This will give you the list of available pay statements. Click on the check date you would like to view, and the pay statement should be available for your review.

Timesheets can be found from your Vantage Employee Dashboard. Simply select the Pay Summary tile and then select View Pay Slips. From here, you can view, download, or print your pay statements. Vantage also gives you the ability to track your pay summary and position summary. To learn more, please visit our Payroll Print page.