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The three most common personnel actions that move an employee from one position to another are promotions, reassignments, and transfers. The differences among these three actions are nuanced but very important for consistent practices under the judiciary's human resource policies. In basic terms:
A promotion occurs when an employee expresses interest in a higher-level position with a higher salary range maximum than the employee's current position, and is selected as the most competitive candidate. This occurs most commonly in connection with a competitive recruitment process.
A reassignment occurs when an employee's supervisor or line of management moves the employee from one position to another with an equal or lesser salary range maximum to meet business needs. For example, a Clerk of Court or a Team Manager may reassign an employee from one team to another when they observe a shift in workload demands or identify training needs. This is considered a reassignment because the employee's line of management initiated the move.
A transfer occurs when an employee expresses interest in a position with an equal or lesser salary range maximum, whether informally or via a formal recruitment process, and is selected to fill that position. For example, a probation officer may request to move to the soon-to-be-vacant probation officer position on a different team after learning that the probation officer on that team will be retiring. If the request is granted, that move is considered a transfer because the employee initiated the move.
Business practices for moving employees or positions within a district are published below.
A formal letter can be a nice touch in career development. It is not required by policy for reassignments or transfers, but it is considered a good practice.Â
If you use the offer acceptance template below, send a copy to the HR Department to review and process the action.
To make an editable copy of this template, open in Google Docs, go to File, and then select Make a Copy in the File dropdown menu.
Reassignment Letter Template
HR policy defines reassignment as "An action mandated by management moving an employee from one job or position to a different job or position with an equal or lesser salary range maximum for administrative reasons. A reassignment may not include a decrease in actual wage except as provided in federal or state law."
Transfer Letter Template
HR policy defines transfer as "An action not mandated by management moving an employee from one job or position to another job or position with an equal or lesser salary range maximum for which the employee qualifies. A transfer may include a decrease in actual wage."
Promotion Letter Template
Promotion Letter Template
HR policy defines promotion as "An action moving an employee from a position in one job to a position in another job having a higher salary range maximum and a substantially greater scope of work or responsibility." If you are promoting an employee to a position as described above, an offer acceptance letter like this is usually part of the process..
Career Mobility Agreement Template
Career Mobility Agreement Template
Career mobility is a temporary assignment of an employee to a different position for purposes of professional growth or fulfillment of specific organizational needs. A career mobility assignment is voluntary and mutually acceptable, and an eligible employee or the employee's management may initiate a career mobility assignment in consultation with HR. A career mobility agreement must be completed, reviewed, and signed by all parties involved and uploaded to the employee's HR file. (HR04-13)
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