The documents, process steps, and timelines are as follows:

1. Each of the following are “dashboard owners” and will receive a link to their own performance-based pay dashboard in the next few days for their district or area of stewardship:

   • all Trial Court Executives,

   • the Appellate Court Administrator,

   • the Director of the Office of Guardian ad Litem,

   • and the State Court Administrator (for the Administrative Office of the Courts). 

2. Dashboard owners should work with all supervisors in their district or area to determine the timing and logistics of finalizing performance evaluations and completing an Employee Performance: Tier Recommendation form for each employee on their dashboard.

   • If dashboard owners desire to delegate the work of entering data into the Employee Performance: Tier Recommendation form, the dashboard owner is responsible to send the form link to those who they desire to complete the form.

   • The FY24 Performance Tiers document is linked in the Tier Recommendation form and the dashboard and can also be found here.

3. All tier recommendations should be submitted by close of business on Friday, May 24, 2024, so dashboard owners may want to make sure they build in enough time to review those recommendations if they desire to do so before that date. Once each tier recommendation form is completed, the data will appear in the applicable district or AOC dashboard.

4. Court Level Administrators and the Guardian ad Litem Director will then have a two-week vetting/review and approval period. All dashboards under their stewardships must be finalized no later than the close of business on Friday, June 7, 2024.

5. The State Court Administrator and Deputy Court Administrator will then have a two-week vetting/review and approval period to make necessary adjustments. All dashboards must be finalized by the close of business on Friday, June 21, 2024.

6. When the dashboards are all finalized, the State Court Administrator’s office or the HR Department will notify dashboard owners.

7. After receiving notice, dashboard owners should generate a notification letter to employees receiving performance-based pay increases using the letter template found here. To create an editable version of this template, open it Google Docs, then select File → Make a copy.

   • **Please do not send out notification letters to employees until after the amounts listed in the dashboards have been approved and you have received notice of their approval from the State Court Administrator or HR.**

   • The earliest date notification letters can be sent would be Monday, June 24, 2024. 

8. The HRIS will be down for Fiscal Year-End (FYE) processing, including COLA and other statewide adjustments, beginning June 20, 2024, and ending July 7, 2024.

9. HR will then work with administrative assistants in districts and the AOC to enter, approve, and process all the pay for performance increases through the HRIS beginning Monday, July 8, 2024, and completing all work no later than the close of business Friday, July 12, 2024. This incredibly tight timeline will require patience and support from all involved. 

10. Due to the tight deadline for the HRIS data entry, notification letters to employees can be uploaded into the HRDocs section of the HRIS at a later date, but no later than the close of business on July 31, 2024, if needed. 

All pay-for-performance salary increases will be effective June 22, 2024, and appear on the paycheck received July 19, 2024.