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What is Onboarding?
What is Onboarding?
Onboarding is a broad term that encompasses many aspects of a new employee's employment with an organization. For the purposes of this page and its accompanying resources, "onboarding" refers to the things a hiring supervisor should do to get from Point A (an offer of employment) to Point B (the employee reaches the job begin date and becomes an active employee in relevant electronic systems for employment and payroll purposes). Individual districts, departments, and teams will likely have additional and more individualized onboarding activities not covered here.
A contingent job offer has been made. Now what?
A contingent job offer has been made. Now what?
The following information also applies to paid interns.
Once the hiring manager tenders a contingent job offer to the chosen candidate(s), they must notify the HR Specialist they've worked with throughout the recruitment of the candidate(s) they've chosen for the position(s). Providing the following information to the HR Specialist is extremely helpful.
Applicant's Name
DPR or Previous Position Incumbent
Start Date (don't forget about holidays)
Job Title
Hourly Rate
Leave Accrual Rate (if different than standard rate)
Full-Time or Part-time (if part-time, how many hours per week)
Temporary/Permanent Position (end date if temporary)
Work Schedule (e.g., 8:00 am to 5:00 pm, Monday through Friday)
Work Location
Supervisor Name
Any additional perqs offered
The HR Specialist will then draft and send an offer letter to the candidate(s) via isolved. Once the candidate accepts/signs the offer letter, a copy of the signed offer letter will be shared with the hiring manager, direct supervisor, and District Administrative Assistant.
The candidate accepts and signs the offer letter, and a copy of the signed offer letter is emailed to the hiring manager, direct supervisor, and District Administrative Assistant.
HR initiates the onboarding email sent to the candidate via isolved. HR creates a HireForms account for the candidate so they can begin filling out new hire forms.
The candidate completes the Personal Information Form, which triggers the background check. HR completes the background check and notifies the hiring manager of the results via email or phone call, depending on the results.
New Judicial Officer Onboarding Process GuideOnboarding a New Judge?
Onboarding a New Judge?
Onboarding a new judge is a little different than onboarding a new employee. Judges are selected through the following process:
Judicial Nominating Commission: When a vacancy arises, the Governor appoints a nominating commission. This commissioner reviews applications, interviews candidates, and recommends a shortlist of qualified individuals.
Governor's Appointment: The Governor selects a judge from the shortlist provided by the commission.
Utah Senate: The Governor's appointments are subject to approval by the Utah Senate. The appointment must be confirmed by the Senate.
Sworn In: New judges are typically sworn in by the presiding judge within the district or another designated judge or justice.
The date the new judge is sworn in and begins employment is a decision to be negotiated between the new judge and the TCE. The New Judicial Officier Onboarding Process Guide provides additional information.
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