What's Changing:

HR/Payroll: Employees can update their own personal information

• Old System: Employees requested updates by phone or email, and the HR or State Payroll staff entered the data in the system.

• New System (Vantage): Employees will be able to make changes to their own personal information (address, attributes, etc.) and initiate the approval process.

HR/Payroll: Vantage mobile app will improve accessibility

• Old System: Limited functionality on mobile devices.

• New System (Vantage): The Vantage mobile app will allow employees to enter time and managers to approve timesheets on their mobile devices, along with performing other basic functions.

Payroll: Time entry format based on minutes (not %)

• Old System: Time worked less than 1 hr has been entered on timesheets based on a percentage of 100.

  • • Example 1: entered 1.50 for one and a half hours

    • Example 2: entered 1.75 for one hour and 45 minutes

• New System (Vantage): Time worked less than 1 hr will be entered on timesheets based on actual minutes.

  • • Example 1: enter 1.30 (or 1.3) for one and a half hours

    • Example 2: enter 1.45 for one hour and 45 minutes

Payroll: Leave hours will be paid out as they are earned (no excess leave banking)

• Old System: Employees could accumulate (bank) up to 80 hours of excess leave when they worked more than 40 hours in a week for FLSA non-exempt employees and over 80 hours in a pay period for FLSA exempt employees during a week with a paid state holiday. Once the 80-hour limit was reached, the excess hours were paid out.

• New System (Vantage): Beginning December 6, 2025, excess leave will be paid out with an employee's wages for the pay period in which it is earned. This means employees will no longer be able to accumulate (bank) excess leave hours.

Payroll: Leave time coded based on comp buckets

• Old System: Comp buckets were not a feature of the old system.

• New System (Vantage): Employees will need to code their leave time to one of the following comp buckets:

  • • CT = comp hours up to 80 (most employees)

    • C1 = comp hours up to 240

    • C2 = comp hours up to 480

    • C3 = comp hours up to 999

(The C code for your comp bucket will be visible in Vantage where you view your leave balances, next to the leave description. This will be covered in training.)

Payroll: Dual employees can enter time themselves

• Old System: Dual employees had to fill out a paper timesheet and email it to the Payroll team for their time to be entered in the system. (Dual employees are employees who hold two different positions within state government.)

• New System (Vantage): Dual employees will be able to enter their dual time directly on their timesheet. (Employees and managers need to ensure dual time is entered for the correct appointments.) 

Payroll: Rounding differences on paychecks

• Old System: N/A

• New System (Vantage): Vantage calculates rounding slightly differently than our old system. Because of this, employees may notice a small difference in their net pay. Discrepancies of plus or minus $1.00 may occur and should not be reported to HR or State Finance.

Payroll: Leave adjustments made in real time

• Old System: Leave adjustments required a time evaluation, which slowed down the process.

• New System (Vantage): Coordinators will be able to make leave adjustments in real time (no time evaluation will be needed).

Payroll: Supplemental payroll timing

• Old System: Currently off cycles are paid Friday, Monday, and Tuesday after payday.

• New System (Vantage): Supplemental payroll will be paid every other Friday for off cycles, missed time, payouts, etc. via direct deposit.