SMP ApplyYourself Import

ApplyYourself was abandoned in August 2023 and was replaced by a new solution: Slate. Applications for GPB (Graduate Programs in Business - Formally SMP) and MBA are now managed by the Slate application. A file including all graduate applications is dropped on the DESB Server at approximately 3:10 am daily. 

Beginning August 26, 2019, the Specialized Masters Programs (SMP) will use the instructions below to export student applications from the UTAHGRAD instance of ApplyYourself into Salesforce:

• • MACC

  • MRED / MSF 

  • MSBA / MSIS 

  • MHA

Salesforce automated imports will begin at 10:00 am. Please place all exports into the appropriate file directories with the appropriate filenames no later than 9:45 am. For details about how the data maps to Salesforce, please refer to this document: https://uofu.box.com/s/byueoimyumviwr8adxp4woq752zfh5x1.

Step 1: Login to ApplyYourself

• 1. Navigate to the ApplyYourself Webcenter: https://webcenter.applyyourself.com 

  2. Enter credentials, including utahgrad for the Client Id

• 1. Navigate to the Application for Admission section

• 1. Select Search for Applicants from the left side menu

• 1. You will see the screen below once you have successfully navigated to the Search for Applicants section

Step 2: In-Progress Application Export

• 1. From the Search for Applicant screen, navigate to the Search Using Query Section

• 1. Click the dropdown menu next to User Queries and search for the Eccles School Salesforce Query folder. You can simple type Eccles School to narrow the results. Choose the SMP Salesforce In-Progress query and click submit

1. Select the Apply to All radial button and then choose Export from the Select an Action dropdown menu. Then click go.

• 1. You will only have one option for an Export Template, named In-Progress Export Template, that will be selected by default. Be sure to check the first box regarding including data element names in the first row of the file, and then click Run. 

• • 1. You will only have one option for an Export Template, named In-Progress Export Template, that will be selected by default. Be sure to check the first box regarding including data element names in the first row of the file, and then click Run. 

• 1. Once the file has been downloaded, move the file to the location specified below and rename the file with the name specified below. 

  2. Directory Location: FTP\GradApps\InProgress

  3. File Name: smpayip.txt

            * NOTE: This file name was simplified 12/8/2020

Step 3: Submitted Application Export

• 1. From the Search for Applicant screen, navigate to the Search Using Query Section

1. Click the dropdown menu next to User Queries and search for the Eccles School Salesforce Query folder. You can simple type Eccles School to narrow the results. Choose the SMP Salesforce Submitted query and click submit

1. Select the Apply to All radial button and then choose Export from the Select an Action dropdown menu. Then click go.

1. Select the export template named BUS GRAD Export (Submitted) from the Eccles School Salesforce Temps folder. Be sure to check the first box regarding including data element names in the first row of the file, and then click Run. 

1. You will only have one option for an Export Template, named In-Progress Export Template, that will be selected by default. Be sure to check the first box regarding including data element names in the first row of the file, and then click Run. 

1.  

2. Once the file has been downloaded, move the file to the location specified below and rename the file with the name specified below. 

3. Directory Location: FTP\GradApps\Submitted

4. File Name: smpaysub.txt

5. * NOTE: This file name changed 12/8/2020

Administrative Update Instructions

Below is a video describing the process for updating query filters