I.A.S.A.S RULES & GUIDELINES
Each participant and his/her parent must sign and return this form before traveling or hosting, by so doing they acknowledge that they fully understand and agree to abide by these RULES & GUIDELINES.
PARTICIPANTS:
When a student commits a serious infraction including, but not limited to, drug use (including alcohol, tobacco/e-cigarette or other mood-altering substances), deceit, theft, flagrant curfew violations, violations of the “off limits” areas, as well as aiding and abetting any of the above, the following will apply:
The student may no longer participate in that IASAS exchange, convention, or tournament. They will not be recognized during the IASAS awards ceremony.
The student will be sent home at the parent's expense if it is feasible to do so.
Students involved in egregious violations, as determined by the principals of the impacted IASAS schools, will be suspended out of school for two days. Students will be administratively excused until IASAS principals reach a consensus on how to move forward.
Character-related awards such as Spirit of IASAS will be revoked.
Cheating at events may result in the removal of medals and revocation of records after formal review by IASAS Athletics and/or Activities Directors.
The student will be excluded from IASAS-related co-curricular activities for a period of 40 school days following the determination of the infraction. The student will be excluded from any IASAS season/activity that begins within this 40-day period.
Consequences related to third-season infractions will carry over to the following school year..
For a second offense, the student will be excluded for one calendar year from IASAS events including the same exchange, convention, or tournament the following year.
Consequences will be carried over if the student transfers to another IASAS school.
Other Individual School’s Consequences:
Depending on the severity and specifics of the infraction and the student’s past behavior, individual IASAS schools may levy other consequences as per their school policy/handbooks. This may include further exclusion from all IASAS events.
HOST FAMILIES
All host families will be provided with complete Tournament/Convention details (schedules, curfews, policies, procedures, emergency phone numbers for coaches or AIC and important tournament personnel, etc.).
All IASAS participants will be required to agree to host for an IASAS event or identify a substitute who will host on their behalf. It is required that a host parent or student pick up students they are housing when the visiting teams first arrive at the host school.
Hosting parents need to acknowledge (physical or digital signature or email receipt) that they know and understand the IASAS rules for housing and their specific responsibilities as a host. If host families have any concerns regarding the behavior of the hosted students, medical concerns or suspect a curfew violation, they should contact the tournament director immediately.
Information regarding any host student medical concerns will be shared with host families by the tournament director. This information should remain confidential.
Curfew Checks: Students are expected to be at home by curfew each evening and stay in the home until the following morning. Coaches/AICs will conduct curfew checks by suitable methods, which can include phone/messaging apps, etc. It should be clear to the host family that these checks are being made, either by speaking directly to the host parents or including the host parent in the photo challenge.
IASAS HOSTING POLICY
The IASAS Hosting Agreement has been developed to ensure that all visiting students hosted by IASAS families are placed into safe and protective home environments. IASAS places child protection and student safety at the forefront of all operational protocols. All IASAS families who host must agree with the hosting expectations and comply with the hosting policy and to ensure the welfare and proper safeguarding of all visiting students.
1. All IASAS participants will be required to agree to host for an IASAS event or identify a substitute who will host on their behalf.
2. Once housing is fixed by the host school it can only be changed by the tournament director.
3. IASAS believes that students should not be housed alone. Any exception to this must be approved by both the host and the sending AD.
4. Giving due consideration to our host families, a guest or host school may not arrange a mandatory team event or social during the IASAS convention/tournament.
5. The hosting school will submit the IASAS housing guidelines to all parents who have agreed to host visiting students.
6. Hosting parents need to acknowledge that they know and understand the IASAS rules for housing and their specific responsibilities as a host. If host families have any concerns regarding the behavior of the hosted students, medical concerns, or suspect a curfew violation, they should contact the tournament director immediately.
7. It is required that a hosting parent or student pick up students they are housing when the visiting teams first arrive at the host school.
8. When students are picked up upon arrival, the athletic or activities director or designee again informs everyone present of the IASAS rules related to housing and curfew.
9. If more than four students are to be housed by the same hosting family, the activities/athletic directors involved will review the situation prior to the tournament/convention.
10. If students of mixed genders are to be housed by the same hosting family, the activities/athletic directors involved will review the situation prior to the tournament/convention.
11. At least one parent must be home at the stated curfew time, to supervise visiting students each evening to ensure IASAS Rules and Guidelines are followed, in order to protect the well-being of all students.
12. Curfew Checks: Students are expected to be at home by curfew each evening and stay in the home until the following morning. Coaches/AICs will conduct curfew checks by a suitable method, which can include phone/messaging apps, etc.. It should be clear to the host family that these checks are being made, either by speaking directly to the host parents or including the host parent in the photo challenge.
IASAS HOST AGREEMENT:
1) I agree to act as in loco parentis for the visiting student(s) and provide appropriate accommodation for the IASAS event on the dates listed. 2) I confirm, to the best of my knowledge, that there is nothing in my history, or the history of the people within this household that would preclude our hosting students during the entirety of this event. 3) I undertake to provide a safe and secure home environment for the students and to do my utmost to ensure that the students are not exposed to harm. 4) I agree to help ensure that the visiting students comply with all IASAS rules of conduct and host school rules. I have read, reviewed and understand the IASAS Rules & Guidelines.