Reporting Protocol

Open Reporting and Confidentiality:

Students must identify themselves when making a report with the understanding that every effort will be made not to reveal the identity of the student, as permissible under law. There are times when circumstances must reveal the report and the identity of the student. This could include: when needed by applicable laws and regulations, in legal proceedings, where there is false information, or in safety situations. When this must occur, JIS will inform the individual involved before moving further with the report.

Investigations will be part of the process and will include the needed additional parties. All matters surrounding this investigation and report will be kept in confidence, including from reporters and interviewees.

Any individuals who are part of the investigation will be protected and will not have their position jeopardized if acting as a witness or reporter unless informed first. If a reporter is self-reporting as a victim, the confidentiality of the reported victim may impede the administration's ability to investigate or reach closure. At that point, the reported victim will be given a choice to either waive the right to confidentiality or to cease the investigation.

Reporting:

Reports of concern should be made as close to the time of the incident as possible. Detailed information about the background, history, facts, and circumstances must be provided. This includes details of the nature and type of concern, parties involved, dates and times, how the reporter is aware of the situation, evidence substantiating the concerns, and any and all documents and materials in support of the allegation. Note that anonymous reports may or may not receive follow-up.

Students may report directly to their counselor, vice principal, or principal. If this cannot be done or is not in the best interest of the student, reporting may go to a trusted teacher or adult on campus, with the full understanding that the adult will need to pass the information on to administrators at the school.

The administrative team will work to establish a timeline, steps, and communication process, as well as the necessary actions toward the reported incidents (including but not limited to internal/external investigation) in confidence to the individual reporter.

Examples of What to Report:

Harassment

Assault

Coercion

Bullying/Peer-on-peer abuse

Concern for the Physical/Emotional Safety of a Peer

Illegal Acts

Follow Up After Reporting:

Information regarding the investigation and outcome of reported events will be held in confidence. This information will not be shared back with reporters. The outcome of investigations will be shared with victims (when a victim exists), but disciplinary action will only be shared with the person(s) with which it is applied.