Virtual learning in the case of unexpected school closure

Last updated 1st September 2023

School closures can occur for a variety of reasons, and often at short notice (e.g. flooding, demonstrations, terrorist threat, health emergencies.). In the event of a aschool closure the expectation is that quality learning for students is maintained.

If closure occurs the guidelines are as follows:

Home / Online Learning Overview

Our aim with online learning:

Teachers and students continue their teaching/learning of the curriculum content to the best of their ability through virtual support, realistic time-bound tasks, and high-quality feedback.

In practice, this means the following:

Online classes will be synchronous and on zoom
Assignments will be posted on Google Classroom as normal
We will follow our normal face to face daily schedule when online
Teachers have the discretion to end classes early after 45 mins have elapsed in order to reduce screen time.
Faculty zoom links are in Google Calendar and here.
Attendance will be taken for all virtual lessons as with face to face.
Zoom lessons will be recorded and posted on the Google Classroom.

High School Expectations

Student Responsibilities and Expectations

Students are expected:

Lessons

To attend all virtual synchronized classes according to the students schedule/divisional schedule--Attendance will be taken. *If students are unwell or for any other reason unable to participate in the day’s classes, parents should notify the school, as they would any regular school absence. Students are required to email teachers to find out missed work.
To log onto their synchronized classes on time via the Zoom video conferencing platform (or as directed by the teacher) and stay online for the full time required as directed by the teacher. See below for more Zoom guidelines.
Access the asynchronous recordings/lessons if residing outside of Jakarta and working within the remote Home and Online learning program in a timely manner.

Routines for Success

Establish daily routines for engaging in the synchronized lessons and learning experiences.
Identify a comfortable, quiet space in the home where they can work effectively and successfully.
Regularly monitor online platforms to check for information, announcements, assignments, resources and feedback from teachers. This includes platforms such as Google Classroom and JIS Email.

Work and Assignments

Complete all assignments while embracing all aspects of JIS’ academic honesty expectations.
Ensure work is completed and assignments are submitted on time in accordance with teachers’ expectations, timelines and due dates.

Digital Citizenship and Use of Technology

Practice digital citizenship.
Ensure all digital work is regularly backed up to external locations such as Google Drive, an external hard drive, or a cloud-based storage system.
Comply with JIS’ Code of Ethics and Conduct and Technology User Agreements, including expectations for online etiquette.
Students may not privately record teacher lessons and/or post lessons, or any part of, on social media/media.

Communication and Support

Clearly communicate in advance with teachers and the counselor should special circumstances need to be considered or if additional support is required.
Proactively seek out and communicate with other adults at JIS as different needs arise (see below)
Seek assistance through the Helpdesk (helpdesk@jisedu.or.id) and/or Technology Integration Specialist for the division.

Self-Directed Learning and The 4 R’s

Embrace the JIS 4 R’s--We will learn by reflecting and relating and being resourceful and resilient.
Work to find solutions and seek help when necessary.
Collaborate and support your JIS peers in their learning

Student Expectations for Zoom

Synchronized Zoom lessons will be scheduled according to the student schedule via email, Google Calendar and/or Google classroom notification.

Students are expected to:

Accept all calendar invites for the classes/lessons in advance.
Be on time for the Zoom class lesson.
Keep cameras turned on and in clear view while classes are in session.
Be present for the entire lesson. Students should inform the teacher in advance if they must “leave the room”for a moment or early.

Zoom Etiquette

Consider the learning space and setting--A quiet, well-lit and comfortable space, such as at a table or desk, is appropriate.
Position themselves in the middle of the screen.
Look into the camera when speaking.
Ensure they are free distractions and external noises (ie. siblings, TV, phones)
Wear clothes that are class appropriate--and meet JIS dress code policies.
Avoid eating during class time. Drink water!

JIS Online Learning Child Safeguarding Guidelines

As with all learning both on and off campus at JIS our Child Safeguarding Policies and procedures continue to guide our practice. Please refer to the Child Safeguarding Policy page. The following guidelines have been created to support our educational practice within the Home and Online learning environment:

When communicating digitally with students, only JIS approved modes of communication may be used (Google Classroom, JIS email accounts, etc).
Teachers and students will not be permitted to use personal accounts or social media (including WhatsApp) for any direct contact or communication.
Students may only opt out of the video camera option during the lessons if there are extenuating circumstances. Students/Parents must talk with the counselor/teacher if they have reasons or concerns about being on camera.
All 1:1 student online meetings of any nature between a student and teacher/counsellor/administrator will be recorded.
If any Child Safeguarding concerns arise during online learning, please contact a designated Child Safeguarding Officer (CSO) (Counselor, School Therapist, Ed Psychologist, Principal, Vice Principal, Heath Officer or Risk Manager) within 24 hours of the concern.

For queries about ...

a course, assignment, or resource contact the relevant teacher
a technology-related problem or issue: The JIS Helpdesk (helpdesk@jisedu.or.id) and/or Divisional technology integration specialist
a personal, academic or social-emotional concern: The assigned counselor or the Mentoring/SLA teacher
other concerns, issues related to Home and Online learning: The Principal or AP from the division

Parent Responsibilities and Expectations

Parents are expected to provide support for their child during the period of Home and Online Learning

Routines and Schedule

Help your child establish/ review their work-study routines.
Help your child understand their responsibilities and expectations.
Ensure access to a reliable internet connection and device.
Setting up a dedicated physical place and environment for your child to work and focus on their learning (away from distractions and where a parent can monitor what is happening).
Begin and end each day with a check-in.
Ensure your child attends the live synchronous Zoom classes/sessions.
Ensure your child accesses the asynchronous recordings/lessons if residing outside of Jakarta and working within the remote Home and Online learning program in a timely manner.
Students who are unwell or for any other reason unable to participate in the day’s classes, parents should notify the school, as they would with any regular school absence.

Learning

Talk to your child regularly and ask about lessons, assignments, successes and concerns.
Take an active role in helping your children process their learning.
Allow students to work independently, be resilient and resourceful, and take risks. Don’t feel the need to correct errors. Allow the students to be self-directed learners and the learning process to take place.
Establish times for quiet and reflection each day.

Communication

Remind your child how to best communicate with their teacher should they need help or have questions.
Ensure students check the online learning platforms (and email for older students) regularly.
Monitor communications from your children’s teachers.
Communicate questions or challenges directly to teachers.
Communicate with your child’s teacher or counselor if you notice that your child is struggling with school or appears overly stressed, anxious, worried or sad.

Wellbeing

Sleep is important. Establish a regular sleep schedule.
Encourage physical activity and/or exercise.
Remain mindful of your child’s stress or worry.
Set sensible time limits for personal technology use (social media, video games etc).
Encourage your child to continue to socialize with friends (virtually or in social bubbles etc).

Additional helpful tips for parents:

Be kind to yourself and don’t be too hard on yourself as a parent--there are no perfect parenting methods during this unique and challenging time.
Recognize that realistically some days of Home and Online Learning will be better than others.
Focus on the positive and celebrate successes.
Take time to talk with your child about how they are feeling and their concerns.
Practice your own self-care and monitor your own feelings and anxiety.
Read and take advantage of the articles, webinars and sessions provided by JIS on Parenting during Home and Online Learning.

Student Support Services

Students who receive support from the English as an Additional Language (EAL) teachers and Learning Specialist will continue to receive information and differentiated learning experiences, as required.

Support from counsellors will still be available via email and video-conferencing by appointment.

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