October 22, 2013

GOOCHLAND COUNTY SCHOOL BOARD

REGULAR MONTHLY WORKSHOP

GOOCHLAND ADMINISTRATION BUILDING

1800 Sandy Hook Road, Room 250, Goochland, VA

October 22, 2013 at 6:30 P.M.

(Closed meeting at 6:00 p.m.)

PROPOSED ANNOTATED AGENDA

1. Call to Order

2. Closed Meeting

Is there a motion to go into closed meeting pursuant to Section 2.2-3711(A)(1) of the Code of Virginia for the discussion of the appointment, retirement, resignations, and evaluation of specific personnel of the Board?

3. Reconvene in Open Meeting

Is there a motion to certify that only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board?

4. Moment of Silence

5. Pledge of Allegiance

6. Additions / Amendments / Adoption of Proposed Annotated Agenda

7. Recognition

A. People-to-People: Robbie Wood

8. Public Comment Period

9. Information Item:

A. New Teacher Leadership Model/Vertical Planning Presentation (Feedback)

10. School Improvement Plans

A. Byrd Elementary School (Report Card) (SIP)

B. Goochland Elementary School (Report Card) (SIP)

C. Randolph Elementary School (Report Card) (SIP)

D. Goochland Middle School (Report Card) (SIP)

E. Goochland High School (Report Card) (SIP)

11. Action Items:

A. Personnel Action

B. Financial Update and Q1 Projections

The attached financial statements through September 30, 2013 show projections for the first quarter. Because there is irregular purchasing activity at the beginning of the school year, management simply performed a budget to actual salary and benefit comparison after the "first" payroll of the school year and showed those additional needs in the projection for the Technology and Instruction categories.

C. Grant and FY13 Turnback Appropriation Requests

In the past two months, school leadership has reviewed FY13 grant expenditures and determined eligible FY14 roll-over funding at the same time that they have received 2013-2014 award notification from the Virginia Department of Education on federal and state grants. School leadership has also worked with the County to identify possible uses for FY13 County turnback funds. Detailed information shows how the School federal and operating funds will utilize these additional funds. We recommend that the School Board requests that the Board of Supervisors amend the FY2014 School Operating Fund from the current appropriated amount of $24,274,864 to $25,213,404 in the indicated categories and the FY2014 Federal Grant Fund from the approved amount of $1,167,403 to $1,346.069.

D. Budget Priorities

SY 2012-13 Priorities:

- Retain and attract high quality teachers, administrators and staff

- Maintain or enhance innovative instructional programs

- Enhance school division operational efficiency

E. Advance College Academy and Online General Education Certificate

F. Student Representative to the School Board

G. Request for Proposal Determination: Beverage Vending Service

12. Information Items:

A. VLDP Opt-Out Update

B. Graduation Data

C. Invitation for Bid: Internet Service Priority